Senior Administrative Specialist – Vascular Radiology

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

UT Southwestern Medical Center is seeking a moderately experienced administrative assistant to support a department and serve as the primary front desk contact for the VIR clinical division. The role focuses on welcoming visitors, handling calls, calendar management, and coordinating meetings and travel.

The position requires a High School Diploma and about 4 years of related experience, with duties spanning records, budgeting, purchasing, and cross-department coordination.

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years related work experience or higher education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Skills

Front desk reception

Administrative support

Office coordination

Customer service

Education

High School Diploma or equivalent

Job description

UT Southwestern Medical Center is seeking a moderately experienced administrative assistant to support a department and serve as the primary front desk contact for the VIR clinical division. The role focuses on welcoming visitors, handling calls, calendar management, and coordinating meetings and travel.

The position requires a High School Diploma and about 4 years of related experience, with duties spanning records, budgeting, purchasing, and cross-department coordination.