Sr Administrative Assistant II, Vascular Radiology

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

PSLF Qualified Employer

On-site childcare

Job summary

UT Southwestern Medical Center in Dallas seeks a Sr Administrative Assistant II for the Vascular Radiology division. The role provides front desk reception and administrative support to divisional leadership, ensuring a professional, welcoming environment for visitors and staff while handling daily operations.

Responsibilities include calendar and meeting coordination, travel arrangements, onboarding support for new faculty, and maintaining office supplies and records in line with institutional

Qualifications

• Requires strong administrative skills and professional front-desk conduct.
• Demonstrated ability to manage calendars, meetings, and travel logistics.
• Experience supporting a department or division in a healthcare or academic setting preferred.

Responsibilities

• Provide front desk reception and administrative support to divisional leadership.
• Coordinate calendars, meetings, and room bookings; prepare materials and minutes.
• Process travel arrangements and reimbursements; assist with onboarding of new faculty.

Skills

Administrative Skills

Front Desk

Calendar Scheduling

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Job Description - Sr Administrative Assistant II, Vascular Radiology (976125)

Job Description

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. This position serves as the primary point of contact for the VIR clinical division and is responsible for providing front desk reception and administrative support to divisional leadership. This role ensures a professional, welcoming environment for visitors, faculty, staff, and guests while supporting the daily operational needs of the division. Primary responsibilities include managing front desk operations, greeting and assisting visitors, answering and directing phone calls, monitoring shared inboxes, handling incoming and outgoing correspondence, maintaining office organization, and supporting general administrative workflows.

Administrative support responsibilities include calendar and meeting coordination, scheduling conference rooms, preparing presentations and meeting materials, documenting meeting minutes, tracking follow-up actions, coordinating catering and event logistics, and assisting with departmental communications. Additional duties include processing travel arrangements and reimbursements, coordinating on-boarding activities for new faculty, maintaining office and break room supplies, and assisting with invoice and purchasing processes.

Will work closely with divisional leadership and administrative teams to ensure efficient office operations, excellent customer service, and timely completion of tasks while maintaining confidentiality and professionalism in all interactions.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  High School Graduate or equivalent.
  
• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.
  

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390

Organization

428036 - RA-Vascular Interventional Rad