Senior Administrative Specialist: Scheduling & Budget

Mt. San Antonio College; Walnut (CA); On-site; USD 71,000 - 91,000; Full time

Job summary

Mt. San Antonio College seeks an Administrative Specialist III (Restricted Funds) to provide high-level administrative coordination for EOPS/CARE and CalWORKs. The role manages complex schedules for managers, counselors, and staff, and handles requisitions, timekeeping, and department processes.

The position supports budgeting, report preparation, and policy implementation, ensuring grant compliance and excellent customer service to students and staff.

Qualifications

• Equivalent to completion of 12th grade with college coursework preferred.
• Five years of varied administrative support experience, preferably involving public interaction.
• Two years of experience equivalent to Administrative Specialist II.

Responsibilities

• Manage complex calendars, coordinate meetings, and travel for program staff.
• Assist with budget tracking, expenditures, and purchasing processes.
• Prepare agendas, minutes, and complex reports for department meetings.

Skills

Schedule management

Budget tracking

Administrative support

Communication

Customer service

Education

High school diploma or equivalent

Tools

Navigate360

Smartsheet

Job description

Mt. San Antonio College seeks an Administrative Specialist III (Restricted Funds) to provide high-level administrative coordination for EOPS/CARE and CalWORKs. The role manages complex schedules for managers, counselors, and staff, and handles requisitions, timekeeping, and department processes.

The position supports budgeting, report preparation, and policy implementation, ensuring grant compliance and excellent customer service to students and staff.