Administrative Specialist II – Data & Programs Support

Mt. San Antonio College; Walnut (CA); On-site; USD 67,000 - 85,000; Full time

Job summary

Mt. San Antonio College is seeking an Administrative Specialist II (Restricted Funds) to provide journey-level administrative support within the ACCESS-DHH Services area.

The role requires handling data, coordinating budgets, and supporting faculty and staff with a focus on regulatory compliance and service delivery. The position involves front desk support, document preparation, and coordination of events and facilities.

Qualifications

• Experience providing administrative support across complex programs or departments.
• Knowledge of budget tracking, invoicing, and basic contracts.
• Strong data entry, reporting, and records management skills.

Responsibilities

• Perform journey-level administrative duties supporting the department and its policies.
• Assist in budget tracking and processing requisitions; monitor invoices.
• Coordinate scheduling, events, and campus facilities as needed.
• Provide front desk support and respond to routine inquiries with policy-based guidance.
• Prepare and maintain department records, reports, and correspondence.
• Operate office equipment and manage distribution of mail and supplies.

Skills

Administrative support

Customer service

Data entry

Budget tracking

Event coordination

Telephone/front desk

Tools

Word processing

Spreadsheet software

Database systems

Imaging/scanning equipment

Job description

Mt. San Antonio College is seeking an Administrative Specialist II (Restricted Funds) to provide journey-level administrative support within the ACCESS-DHH Services area.

The role requires handling data, coordinating budgets, and supporting faculty and staff with a focus on regulatory compliance and service delivery. The position involves front desk support, document preparation, and coordination of events and facilities.