Senior Administrative Specialist — Budget & Division Operations

Mt. San Antonio College; Walnut (CA); On-site; USD 72,000 - 92,000; Full time

Job summary

Mt. San Antonio College is seeking an Administrative Specialist IV to provide advanced administrative support for the ACCESS division.

The role requires handling complex calendars, budgets, procurement, and communications with college governance bodies. Under general supervision, the specialist coordinates division activities, prepares detailed reports, and trains student workers, ensuring adherence to policies and deadlines while delivering high-quality customer service to staff, faculty, and

Qualifications

• Equivalent to an Associates degree from a regionally accredited college with major coursework in business or public administration, public policy, or a related field.
• Three (3) years of varied administrative support experience preferably involving public contact.
• Two (2) years of experience equivalent to Administrative Specialist III at the College.

Responsibilities

• Provides admin support to managerial staff with little supervision.
• Coordinates and manages office workflow and student workers multiple calendars and tasks.
• Assists in division budget preparation, expenditures, and contracts.
• Collaborates with Fiscal Services on purchasing, invoices, and vendor coordination.
• Schedules meetings, prepares agendas, and takes minutes for boards and committees.
• Plans divisional or campus-wide events and trainings.
• Prepares complex documents and reports with accuracy.

Skills

Administrative support

Budgeting

Documentation

Office equipment & software

Communication & customer service

Staff training & supervision

Education

Associate degree in business or public administration

Coursework in public policy or related field

Tools

Word processing software

Database software

Spreadsheet software

Budgeting tools

Job description

Mt. San Antonio College is seeking an Administrative Specialist IV to provide advanced administrative support for the ACCESS division.

The role requires handling complex calendars, budgets, procurement, and communications with college governance bodies. Under general supervision, the specialist coordinates division activities, prepares detailed reports, and trains student workers, ensuring adherence to policies and deadlines while delivering high-quality customer service to staff, faculty, and