Senior Administrative Specialist – Safety Fire

Georgia Department of Revenue; Atlanta (GA); On-site; USD 50,000 - 61,000; Full time

Job summary

The Insurance Department of the State of Georgia is seeking an Administrative Support Specialist (Admin Assistant 3) to assist the Safety Fire – Safety Engineering team. Under direct supervision, you will perform clerical tasks and provide administrative assistance to the Deputy State Fire Marshal.

You will manage complex office work with independent judgment, coordinate communications with management and external executives, and prepare reports and data for meetings, while handling inquiries

Qualifications

• High school diploma or GED with 4 years of related experience.
• Alternative: 2 years of experience at Admin Assistant 2 or equivalent.

Responsibilities

• Perform clerical tasks and provide administrative assistance to the Safety Fire – Safety Engineering department.
• Manage complex office administrative work with independent judgment and initiative.
• Coordinate communication between management and employees; liaise with internal and external executives on projects.
• Prepare reports, presentations, and data; maintain files and records for meetings.
• Assist with inquiries regarding plan submissions, inspection requests, and CitizenServe inquiries.
• Process COs, ORRs, and refunds for Safety Engineering.
• Greet and assist the public with inquiries.
• Manage office equipment and supplies; order new equipment and supplies as needed.
• Coordinate travel arrangements for senior managers.
• Develop and maintain a filing system.
• Maintain confidentiality of highly sensitive information.
• Perform other duties as assigned.

Skills

Clerical tasks

Administrative support

Communication

Confidentiality

Education

High school diploma/GED

Job description

The Insurance Department of the State of Georgia is seeking an Administrative Support Specialist (Admin Assistant 3) to assist the Safety Fire – Safety Engineering team. Under direct supervision, you will perform clerical tasks and provide administrative assistance to the Deputy State Fire Marshal.

You will manage complex office work with independent judgment, coordinate communications with management and external executives, and prepare reports and data for meetings, while handling inquiries