Remote Administrative & Operations Specialist

simera-talent; San Francisco (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

none

Job summary

simera-talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes accurate documentation, task coordination, and proactive support for teams and managers.

The ideal candidate will maintain organized digital filing, manage calendars, reports, and data entry, and assist with invoices and onboarding processes, while upholding confidentiality and professional communication.

Qualifications

• Experience supporting administrative operations and documentation.
• Proficient with digital filing, records, and data entry.
• Strong written and verbal communication.
• Ability to work independently and meet deadlines.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Prepare reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and routine requests.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups for timely completion.
• Assist with invoices, expense reports, and procurement tasks.
• Maintain organized digital filing and document systems.
• Support onboarding and other administrative projects.

Skills

Communication

Organization

Attention to detail

Data entry

Multitasking

Independent work

Confidentiality

Time management

Problem solving

Prioritization

Tools

Google Workspace

Microsoft Office

Job description

simera-talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes accurate documentation, task coordination, and proactive support for teams and managers.

The ideal candidate will maintain organized digital filing, manage calendars, reports, and data entry, and assist with invoices and onboarding processes, while upholding confidentiality and professional communication.