Senior Administrative Specialist - Notary & State Docs

Mecklenburg County; North Carolina; On-site; USD 35,000 - 43,000; Full time

Job summary

Mecklenburg County in Charlotte, NC is seeking an Administrative Support professional to provide high-level secretarial and clerical services to the Services For Adults (SFA) leadership team. The role requires handling confidential documents and coordinating scheduling for directors at the Valerie C.

Woodard Center. Full-time, on-site at 3205 Freedom Drive, Charlotte, NC 28208, with responsibilities spanning invoicing, database entries, and meeting coordination.

Qualifications

• Experience: Minimum of four years of administrative experience
• Education: High School Diploma or equivalent
• Combination of relevant education and relevant experience accepted? Yes

Responsibilities

• Processing monthly Adult Daycare (ADC) invoices.
• Coordinate Adult Daycare (ADC) Invoice Training with contracted vendors.
• Complete CLEAR database searches as requested.
• Prepare Guardianship Status Reports and upload them to NC Courts; must maintain Notary Public certification.
• Enter and process NCDHHS State documents: 5027, 5026, 7016 and 101’s forms in the appropriate state system.
• Coordinate calendars and schedule meetings for Services For Adults (SFA) Assistant Division Directors.
• Record, prepare, and distribute meeting minutes when applicable.
• Maintain accurate files, records, reports, and other confidential documents.
• Provide administrative and logistical support for SFA meetings, trainings, and special events.
• Perform additional administrative duties and special projects as assigned.

Skills

Customer service

Coordination and organization

Judgement and decision making

Time management

Education

High School Diploma

Tools

NC FAST

NC eCourts

Microsoft Office Suite

Job description

Mecklenburg County in Charlotte, NC is seeking an Administrative Support professional to provide high-level secretarial and clerical services to the Services For Adults (SFA) leadership team. The role requires handling confidential documents and coordinating scheduling for directors at the Valerie C.

Woodard Center. Full-time, on-site at 3205 Freedom Drive, Charlotte, NC 28208, with responsibilities spanning invoicing, database entries, and meeting coordination.