Senior Administrative Support for Leadership Team

Mecklenburg County Government; Charlotte (NC); Hybrid; USD 35,000 - 43,000; Full time

Job summary

Mecklenburg County Government is seeking an experienced administrative professional to provide support to the Services For Adults leadership team, located onsite in Charlotte, NC. The role preserves accuracy in records, coordinates calendars, and handles confidential documents with discretion.

The position requires at least four years of administrative experience and a high school diploma or equivalent. Notary and bilingual skills are preferred; NCFAST and NC Courts familiarity is advantageous.

Qualifications

• Minimum of four years of administrative experience.
• High School Diploma or equivalent.
• Combination of relevant education and relevant experience accepted.

Responsibilities

• Provide administrative support to internal departmental staff.
• Respond to inquiries and resolve administrative issues that may arise.
• Prepare written correspondence such as memos, emails, presentations, forms, and other documents.
• Coordinate meetings, interviews and assist with program preparation.
• Prepare, develop or maintain reports, manuals, or interview documents.
• Conduct moderately complex research.
• Perform confidential data entry, create, organize and maintain files.
• Maintain supply levels and ordering stock.
• Use computers for various operations such as database management.
• Answer telephone or greet visitors and handle or direct inquiries to the appropriate persons according to the need/issue presented.
• Operate office equipment: fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material.
• Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Some positions may be required to support enrollment and eligibility activities performed in the NC FAST system.
• Some positions may be required to provide general guidance and direction to lower-level staff.

Skills

Customer service

Coordination

Judgement

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Mecklenburg County Government is seeking an experienced administrative professional to provide support to the Services For Adults leadership team, located onsite in Charlotte, NC. The role preserves accuracy in records, coordinates calendars, and handles confidential documents with discretion.

The position requires at least four years of administrative experience and a high school diploma or equivalent. Notary and bilingual skills are preferred; NCFAST and NC Courts familiarity is advantageous.