Senior Executive Administrative Assistant

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant III to provide confidential executive support, coordinating calendars, meetings, and communications for a district executive. This role requires strong written and verbal communication, meticulous data handling, and proficiency with Microsoft Office and Google Workspace to prepare reports, letters, and budgets.

Key duties include minutes, mail, travel arrangements, and handling inquiries with sound judgment in accordance with

Qualifications

• High school diploma required.
• At least five (5) years of increasingly complex administrative, clerical, or secretarial experience required.
• Administrative experience in a school setting preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as a personal and confidential administrative assistant to an executive staff person.
• Coordinate special programs/projects in support of department activities.
• Transcribe dictation and compose letters, memorandums, and reports.
• Maintain the executive's calendar and set-up meetings or conferences with school system personnel, outside agencies, and the public.
• Arrange meetings and send out notices. Attend meetings to take minutes; prepare summaries and distribute to appropriate staff.
• Read e-mails and distribute or respond as appropriate, monitor and prioritize messages, and communicate critical messages as needed.
• Respond to and resolve inquiries/complaints and use judgment in policy explanations; when necessary, refer inquiries/complaints to appropriate staff.
• Prepare drafts of reports. Compile, assemble, and summarize information and data.
• Participate in coordinating and administering division budgets; monitor/control expenditures and process payroll records.
• Make necessary arrangements for staff attendance at conferences, workshops and meetings including arranging airline transportation, hotel accommodations, and other necessary items.
• Maintain and update important records and forms, complete related data entry.
• Open, read, and prioritize mail for executive; distribute mail to appropriate staff.
• Order and maintain office supplies and materials.
• Answer, screen and direct telephone calls to appropriate staff.
• Perform related work as assigned or required.

Skills

Two-way communication

Oral & written communication

Professional judgment

Microsoft Office

Google Workspace

Spreadsheets

PowerPoint

Memo writing

Data organization

Office administration

Relational databases

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Relational databases

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant III to provide confidential executive support, coordinating calendars, meetings, and communications for a district executive. This role requires strong written and verbal communication, meticulous data handling, and proficiency with Microsoft Office and Google Workspace to prepare reports, letters, and budgets.

Key duties include minutes, mail, travel arrangements, and handling inquiries with sound judgment in accordance with