Senior Administrative Specialist, Housing & Rental Assistance

Washington County, Oregon; Hillsboro (OR); On-site; USD 39,000 - 48,000; Full time

Job summary

Washington County’s Housing Services Department seeks a Senior Administrative Specialist for the Rental Assistance Division. This role provides essential administrative, organizational, and customer service support to the division manager and staff, handling calendars, meetings, inquiries, and division workflows.

The position balances direct executive support with broader division operations, serving as a primary liaison to county departments, coordinating events, trainings, webpages,

Qualifications

• Trauma‑informed service and customer care.
• Experience supporting social service programs or homelessness services.
• Strong collaboration and teamwork abilities.
• Ability to create, maintain, and improve office systems.
• Capable of preparing agendas, scheduling meetings, and maintaining documentation.
• Proactive problem‑solving and practical solutions.
• Ability to coordinate supplies, events, trainings, and facilities tasks.

Responsibilities

• Coordinate and maintain calendars for the Rental Assistance Division.
• Organize meetings, agendas, and minutes for division activities.
• Respond to in person and written inquiries with sensitivity and sound judgment.
• Support division/department projects and workflows.
• Serve as liaison to county departments and services; onboarding new staff.
• Coordinate events and trainings; update department communications.
• Purchase and manage supplies; manage mail and facilities tasks.

Skills

Trauma‑informed service

Social services support

Team collaboration

Office systems management

Agenda prep & scheduling

Proactive problem solving

Facilities coordination

Education

High school diploma or equivalent

4+ years administrative/clerical support experience

Job description

Washington County’s Housing Services Department seeks a Senior Administrative Specialist for the Rental Assistance Division. This role provides essential administrative, organizational, and customer service support to the division manager and staff, handling calendars, meetings, inquiries, and division workflows.

The position balances direct executive support with broader division operations, serving as a primary liaison to county departments, coordinating events, trainings, webpages,