Senior Administrative Specialist – Housing Division

Remote Jobs; Olympia (WA); Hybrid; USD 56,000 - 75,000; Full time

Job summary

Department of Commerce in Olympia, WA is seeking an experienced Administrative Assistant 4 to provide high-level administrative support to the Assistant Director and Deputy AD. The role includes managing calendars, coordinating meetings, and handling travel arrangements with discretion and confidentiality.

The position requires an in-office presence two days per week (Tuesdays and Thursdays) at the Olympia office and offers a full-time, permanent contract with a hybrid remote option.

Qualifications

• High-level, complex administrative support experience.
• Scheduling, calendar management, and travel coordination.
• Supervisory experience of lower-level administrative staff.

Responsibilities

• Exercise signature authority on administrative matters.
• Manage AD/Deputy AD in administrative tasks and confidentiality.
• Schedule meetings, prepare agendas, take notes, and coordinate division events.
• Coordinate travel, hotels, flights, and reimbursements, including in-state and out-of-state arrangements.
• Handle incoming mail, calls, and inquiries; triage and route to appropriate contacts.
• Monitor deadlines, prioritize tasks, and prepare written responses for leadership.

Job description

Department of Commerce in Olympia, WA is seeking an experienced Administrative Assistant 4 to provide high-level administrative support to the Assistant Director and Deputy AD. The role includes managing calendars, coordinating meetings, and handling travel arrangements with discretion and confidentiality.

The position requires an in-office presence two days per week (Tuesdays and Thursdays) at the Olympia office and offers a full-time, permanent contract with a hybrid remote option.