Senior Administrative Specialist for Technical Teams

Southwest Research Institute; San Antonio (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Southwest Research Institute in San Antonio, Texas seeks an experienced administrative professional to support seven section managers and teams. You will handle scheduling, travel, expense reporting, and prepare/edit technical documents with accuracy and discretion.

The role requires 10–15 years of secretarial/administrative background in technical settings, strong Microsoft Office skills, and excellent communication. A valid driver's license is required for travel as needed.

Qualifications

• High school diploma or equivalent required.
• 10-15 years of secretarial/administrative experience in technical or related field.
• Experience editing and formatting complex documents with figures, data tables and references.
• Proficient in Outlook, Word, Excel and PowerPoint.
• Excellent verbal and written communication skills for professional staff and clients.
• Ability to prioritize tasks and manage multiple assignments with attention to detail.
• Valid/clear driver's license required.

Responsibilities

• Provide administrative support for seven Section Managers and staff.
• Schedule meetings, manage calendars, travel arrangements and expense reports.
• Prepare and edit technical documents and review materials.
• Organize events and coordinate meetings with staff and clients.

Skills

Administrative support

Interpersonal communication

Organization

Deadline management

Education

High school diploma or equivalent

Tools

Outlook

Microsoft Word

Excel

PowerPoint

Job description

Southwest Research Institute in San Antonio, Texas seeks an experienced administrative professional to support seven section managers and teams. You will handle scheduling, travel, expense reporting, and prepare/edit technical documents with accuracy and discretion.

The role requires 10–15 years of secretarial/administrative background in technical settings, strong Microsoft Office skills, and excellent communication. A valid driver's license is required for travel as needed.