Senior Administrative & Procurement Coordinator

Southwest Research Institute; San Antonio (TX); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Sign-on bonus $500

Job summary

Southwest Research Institute in San Antonio seeks an experienced administrative professional to provide high-quality support for the Powertrain Systems Engineering team. Responsibilities include purchasing logistics, document preparation, and client coordination.

The role requires meticulous attention to detail, strong communication, and the ability to multitask under deadlines. A high school diploma is required, with 6+ years of related experience and proficiency in MS Office Suite and related

Qualifications

• High school diploma or equivalent required; vocational/administrative training preferred.
• 6+ years in business office or administrative work; experience with MS Office and data handling.
• Proficiency in the latest MS Office applications and common business software.
• Must maintain confidentiality and communicate effectively by phone, email, and in-person.
• Strong spelling, grammar, organizational and time-management skills.

Responsibilities

• Assist in proposal, report, and project brief preparation, and client correspondence.
• Organize project files (electronic and hard copy) and support procurement of office materials.
• Prepare and track purchase requisitions with accurate charge codes and due dates.
• Coordinate meetings and travel arrangements; greet clients and visitors.
• Prepare billing memos and manage invoicing to ensure policy compliance.
• Interact with management and staff, demonstrating strong communication and organization.

Skills

Office administration

MS Office proficiency

Communication

Detail orientation

Multitasking

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

College business courses preferred

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Visio

Adobe Acrobat

Snipping Tool

Job description

Southwest Research Institute in San Antonio seeks an experienced administrative professional to provide high-quality support for the Powertrain Systems Engineering team. Responsibilities include purchasing logistics, document preparation, and client coordination.

The role requires meticulous attention to detail, strong communication, and the ability to multitask under deadlines. A high school diploma is required, with 6+ years of related experience and proficiency in MS Office Suite and related