ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - R&D Administrative Support

Southwest Research Institute; San Antonio (TX); Sur place; USD 52 000 - 62 000; Plein temps

Avantages offerts par ce poste

Sign-on bonus $500

Résumé du poste

Southwest Research Institute in San Antonio seeks an experienced administrative professional to provide high-quality support for the Powertrain Systems Engineering team. Responsibilities include purchasing logistics, document preparation, and client coordination.

The role requires meticulous attention to detail, strong communication, and the ability to multitask under deadlines. A high school diploma is required, with 6+ years of related experience and proficiency in MS Office Suite and related

Qualifications

• High school diploma or equivalent required; vocational/administrative training preferred.
• 6+ years in business office or administrative work; experience with MS Office and data handling.
• Proficiency in the latest MS Office applications and common business software.
• Must maintain confidentiality and communicate effectively by phone, email, and in-person.
• Strong spelling, grammar, organizational and time-management skills.

Responsabilités

• Assist in proposal, report, and project brief preparation, and client correspondence.
• Organize project files (electronic and hard copy) and support procurement of office materials.
• Prepare and track purchase requisitions with accurate charge codes and due dates.
• Coordinate meetings and travel arrangements; greet clients and visitors.
• Prepare billing memos and manage invoicing to ensure policy compliance.
• Interact with management and staff, demonstrating strong communication and organization.

Connaissances

Office administration

MS Office proficiency

Communication

Detail orientation

Multitasking

Formation

High school diploma or equivalent

Associate degree in Business Administration or related field

College business courses preferred

Outils

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Visio

Adobe Acrobat

Snipping Tool

Description du poste

Who We Are

The SwRI Powertrain Systems Engineering team provides customers across the globe with production-focused design, control systems, analysis, prototype development, mechanical development and innovative problem-solving services to help deliver powertrains that meet or exceed future emissions, fuel economy and application requirements. By joining our team, you will receive an additional $500 in your first paycheck, minus taxes.

Objectives of this Role

Provide high quality administrative support and perform detailed administrative tasks for the department activities. Use technology and other related business tools to effectively communicate with personnel and provide assistance as needed. Conceptual thinker with stellar organizational and time management skills. Prioritize tasks independently. Meticulous attention to detail and accuracy, excellent spelling and grammar check. Work with figures within reports, and follow detailed formatting procedures. Support project and laboratory purchasing logistics, coordinating closely with the managers and team members to ensure material purchases are completed correctly and on-time.

Daily and Monthly Responsibilities

• Assist in the preparation of proposals, reports, project briefs, travel authorizations, expense accounts, peer to peer communication, and client correspondence.
• Maintain and organize project files and records electronically and hard copies.
• Support procurement of office and laboratory materials.
• Prepare and track progress of purchase requisitions, ensuring accurate charge codes and due dates.
• Work with managers to inventory items for project and personnel needs.
• Schedules and coordinate meetings, travel arrangements, and greet clients / visitors.
• Responsible for preparing billing memos and overseeing all invoicing to clients for projects to ensure compliance with Institute policies.
• Interact regularly with management, professional staff, other administrative staff and perform other duties as assigned demonstrating strong communication, interpersonal, and organizational skills.

Requirements

• Requires a high school diploma or equivalent.
• Relevant vocational and/or administrative training, college business courses relative to Business Administration or related Associate degree is preferred.
• 6+ years: Business office and/or administrative experience with expertise in using computers, software applications, spreadsheets, graphics, printers, scanners or other equipment to produce, edit, and format documents, reports, etc.
• Technology and internet experience.
• Expert experience required using the most current version of MS Office Suite: Outlook, Word, Excel, PowerPoint, Teams, Visio, and Adobe Acrobat, Snipping Tool or other business applications.
• Must be able to maintain strict confidentiality with sensitive information and possess willingness to learn.
• Must be reliable and accurately follow instructions. Must be able to effectively communicate with staff by phone, email, and in-person to accomplish tasks.
• Possess excellent spelling, punctuation, grammar skills with strong attention to detail and organization.
• Must be able to handle responsibility, prioritize tasks and work with minimal supervision.
• Requires ability to multitask and good ability to work under pressure.
• A valid/clear driver's license is required.

Special Requirements

Job Locations: San Antonio, Texas

For more information about this division, visit the Powertrain Engineering home page.

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.