Administrative Support Specialist

Wits Solutions Inc.; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading IT consulting firm based in San Antonio, TX is looking for an administrative professional to provide high-level support including research, report preparation, and project management. The ideal candidate should have over 10 years of experience and expertise in MS Office applications. This is a full-time position that involves significant interaction with clients and staff.

Qualifications

• 10+ years of experience as SME.
• Ability to pass a government background check.
• U.S. citizenship and valid Driver’s License required.

Responsibilities

• Provide high-level administrative support by conducting research and preparing reports.
• Initiate and supervise project requirements from inception to conclusion.
• Provide strategic advice and technical guidance to staff.

Skills

Expertise in MS Office applications

Research and analytical skills

Strong communication skills

Job description

Overview

Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS provides IT and administrative consulting to Federal, State, Local and commercial customers and works with clients to deliver value long into the future.

Responsibilities

• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Initiate, supervise, and/or develop requirements from a project’s inception to conclusion for complex to extremely complex programs.
• Provide strategic advice, technical guidance and expertise to program and project staff.
• Provide detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance for client-specific or mission-critical challenges/issues.
• Consult with client to define need or problem.
• Supervise studies and lead surveys to collect and analyze data to provide advice and recommend solutions.
• Maintain/update the local workload tracker and ensure documents, templates, and samples are posted in a centralized location.
• Perform administrative support program functions and day-to-day administrative support tasks, including responding to urgent and short-notice requests.
• Edit documents (grammatical corrections and formatting) as part of administrative review.
• Maintain/update a designated workload tracker and prepare recurring and special reports.
• Research, assemble and summarize analytical, administrative, and clerical support duties.
• Prepare reviews, research, drafting of proposed responses, and generation of copies to support FOIA requests, protest actions or other claims against the agency.
• Draft briefing charts, talking papers, and background papers for meetings with internal/external customers.
• Organize inputs for front-office taskers and update staff meeting slides with status updates.
• Prepare correspondence related to acquisition package submission dates and ensure timely procurement; distribute letters to the appropriate customers and contracting leads.
• Assist with preparation and delivery of recurring and special documents, including letters of intent to exercise options and change letters.
• Facilitate team training and meetings, coordinate attendance, schedule spaces, prepare materials, perform quality checks, and maintain attendee lists.

Required Skills, Qualifications, And Experience

• 10+ years of experience as SME.
• Expertise in MS Office applications (Word, Excel, SharePoint).
• U.S. citizen, valid Driver’s License, and ability to pass a government background check.

Equal Opportunity Employer Veteran/Disabled.

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: IT Services and IT Consulting

Administrative Professionals (Various Departments) – San Antonio, TX