Senior Administrative Specialist — Flexible Schedule

Maricopa Community College district; Phoenix (AZ); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Holidays and retirement plans

Job summary

Phoenix College, part of the Maricopa County Community College District, is seeking a full-time Administrative Specialist Senior to support the Dean of Student Affairs and related offices. The role emphasizes organization, discretion, and effective communication across departments to advance student-centered initiatives.

Responsibilities include executive support, purchasing, and staff onboarding, with a focus on timeliness and professional collaboration in a campus environment.

Qualifications

• Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support, and/or administrative coordination activities.

Responsibilities

• Executive Support: manages calendars, receptions, coordinates with deans and stakeholders, and handles travel and purchases.
• Financial Processes: creates requisitions, tracks spend, and monitors account balances.
• Staff Support and Special Projects: supports onboarding, training, and special initiatives.
• Communication: prepares invitations, agendas, documents, and meeting notes; assists with presentations.

Skills

Administrative experience

Organizational skills

Communication

Education

Associate's Degree

Tools

ProCard usage

Microsoft Office

Google Workspace

Job description

Phoenix College, part of the Maricopa County Community College District, is seeking a full-time Administrative Specialist Senior to support the Dean of Student Affairs and related offices. The role emphasizes organization, discretion, and effective communication across departments to advance student-centered initiatives.

Responsibilities include executive support, purchasing, and staff onboarding, with a focus on timeliness and professional collaboration in a campus environment.