Administrative Specialist Sr

Maricopa Community College district; Chandler (AZ); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Nationwide Medical, Dental, and Vision

20 Paid Holidays

ASRS Pension

Tuition Reimbursement

Flexible Work Schedules

Job summary

Maricopa County Community College District (MCCCD) is seeking an Administrative Specialist Sr to provide high-level administrative support to the Languages, Humanities, and Information Studies Division. The role requires coordinating class schedules, events, and meetings, managing information flow, and offering technical office support across systems.

The position emphasizes proactive organization, strong communication, and adept use of multiple platforms to advance division priorities and

Qualifications

• Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience.
• OR an equivalent combination of the conferred degree and directly related full-time work experience sufficient to perform essential duties.

Responsibilities

• Provides administrative support for scheduling meetings and office services for multiple departments and programs.
• Coordinates class schedules, events, projects, and programs; disseminates information internally and externally regarding policy, schedules and events.
• Designs and formats complex documents; prepares reports, meeting minutes, and communications.
• Monitors budgets, funding and expenditures; assists with budget preparation.
• Oversees maintenance of files, records, and documentation; participates in developing new processes.

Skills

Administrative support

Scheduling

Data entry

Customer service

Education

Associate's Degree or higher

Equivalent combination of degree and experience

Job description

Administrative Specialist Sr

Job ID: 323142

Location: Chandler-Gilbert Comm College

Full/Part Time: Full Time

Regular/Temporary: Regular

Hourly Rate

$19.45-$25.29/per hour

Grade

110

Work Schedule

• Monday - Friday, 8am - 5pm
• Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

This position provides invaluable support for the Languages, Humanities, and Information Studies Division to the chair, faculty, students, and staff while managing a range of tasks and responsibilities. This position performs a wide variety of administrative duties within an academic division requiring coordination of activities on and off campus with frequent contact with a diverse population requiring independent decision-making and specialized knowledge of the assigned area, in addition to relevant policies and procedures. This position requires a proactive, organized, and adaptable individual who thrives in a dynamic academic environment. This position requires use of multiple online platforms/systems such as FMS, ERS, Tableau, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, 25-live reservation system, etc. which are used daily to accomplish division directives and goals. In addition to providing logistical support for events and meetings, this position also assists with the coordination, maintenance, troubleshooting and monitoring of multiple academic term class schedules.

The ideal candidate for this position possesses effective oral and written communication skills, exceptional customer service, and technology proficiency.

Essential Functions

30% - Provides administrative support related to scheduling meetings and related office services for multiple departments and programs. Provides coordination of activities and administrative support for the class schedule, events, projects, programs, and services. Prepares and disseminates information, both internally and externally, regarding policy and procedures, the class schedule, events, and program information. Provides technical assistance and specialized administrative office support activities related to area of assignment. Manages and monitors office inventory, equipment, and maintenance services; orders supplies and initiates work order requests when needed.

20% Serves as the point of contact for inquiries and requests for information and services for students and faculty, referring requests appropriately when needed. Offers customer support of assigned systems and service areas. Lends support to other divisions and academic areas as necessary.

20% - Researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area. Designs and formats complex documents. Creates documents, correspondences, reports, meeting minutes, and/or other communication materials. Prepares and maintains schedules, coordinates calendars, and plans travel arrangements and itineraries.

10% - Monitors and tracks budgets, funding and expenditures; assists with budget preparation.

10% - Oversees the maintenance of files, records, database information, and documentation related to assigned areas according to established procedures and participates in the development of new processes and procedures when appropriate.

10% - Performs other duties as assigned

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. One year of full-time, relevant MCCCD experience within the previous two years.

2. Experience working in an administrative support role.

3. Experience working with an online information system or database management system.

4. Experience maintaining personnel and financial records.

5. Experience coordinating complex projects/tasks/events for several varied departments.

6. Ability to work effectively with a diverse group of students, faculty, staff, or community members.

7. Excellent written communication skills, as evidenced by a cover letter detailing how prior experience, knowledge, and education meet the minimum and desired qualifications for this position.

8. Experience within other community college systems or higher education institutions is valued and may be considered in addition to MCCCD experience. External candidates are encouraged to apply.

Special Working Conditions

Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements

May be required to lift or carry up to 25lbs.

May be required to sit for a prolonged period of time; viewing a computer monitor

Posting Close Date

Please apply on or before the best consideration date of September 10, 2026, to ensure consideration during the initial review.

Additional reviews, if necessary, will be held.

Application deadline: Please apply on or before October 10th, 2026 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: \"No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.\"

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.