Senior Administrative Specialist: Executive Support & Office Ops

CBRE Group Inc; Atlanta (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

CBRE Group Inc. seeks an experienced Senior Administrative Specialist to provide multi-department support in a fast-paced environment. You will handle calls, greet customers, maintain records, and prepare proposals and reports while ensuring confidentiality and smooth office operations.

The role covers scheduling, travel coordination, expense reporting, and training new staff, contributing to efficient administrative services for senior management.

Qualifications

• High School Diploma or GED with 2-3 years of related experience.
• Ability to follow routines, procedures and use established systems.
• Strong problem-solving skills with independent decision-making.
• Clear and concise communication within a team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Perform administrative duties including research, database updates, and materials preparation.
• Answer and route calls, respond to inquiries, and protect information confidentiality.
• Issue visitor passes, manage parking, and escort visitors.
• Type and format documents such as proposals, presentations, and reports.
• Maintain record keeping and filing systems.
• Train new or relief personnel in receptionist duties and procedures.
• Schedule appointments, arrange travel, and maintain contact databases.
• Complete expense reports and reconcile receipts.
• Identify and resolve typical and atypical problems in own area without supervision.
• Evaluate solutions from established options and communicate decisions.
• Impact team performance through quality of service and information.
• Follow standardized procedures with regular supervision.

Skills

Organizational skills

Microsoft Office

Problem solving

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

CBRE Group Inc. seeks an experienced Senior Administrative Specialist to provide multi-department support in a fast-paced environment. You will handle calls, greet customers, maintain records, and prepare proposals and reports while ensuring confidentiality and smooth office operations.

The role covers scheduling, travel coordination, expense reporting, and training new staff, contributing to efficient administrative services for senior management.