Sales Support Sr Coord

CBRE Group, Inc.; Oak Brook (IL); Hybrid; USD 55,000 - 85,000; Full time

Job summary

CBRE Group, Inc. is seeking a Sales Support Sr. Coordinator to provide advanced administrative support to a large office and assist multiple brokers in coordinating new business, leasing, and marketing properties.

This role is part of the Sales Operations function, responsible for sales planning, strategy, and forecasting to achieve business objectives.

Qualifications

• Advanced administrative support experience.
• Experience supporting sales teams or brokers.
• Familiar with marketing / branding alignment.

Responsibilities

• Gather documentation for high-value voucher forms and process commission payments.
• Collect and evaluate complex data, and describe results in writing.
• Review marketing templates and ensure messaging aligns with branding.
• Organize and maintain filing systems and records.
• Respond to escalated inquiries while maintaining confidentiality.
• Read and route mail, and distribute routine communications for sales pros.
• Prepare proposals and presentations using InDesign and PowerPoint.
• Coordinate and book team travel and manage expense reports.
• Plan client meetings and events, including logistics and budgeting.

Skills

Administrative support

Data collection & analysis

Communication

Confidentiality

Travel coordination

Customer service

Adobe InDesign

PowerPoint

Tools

Adobe Creative Suite

InDesign

Microsoft PowerPoint

Job description

About the Role:

As a CBRE Sales Support Sr. Coordinator, you will provide advanced administrative support to a large office. You will assist multiple brokers in a general administrative capacity, executing and assisting with coordination of new business, leasing and marketing properties.

This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

You will assist multiple brokers in a general administrative capacity, executing and assisting with coordination of new business, leasing and marketing properties.

What You’ll Do:

• Gather documentation to complete high-value voucher forms and process commission payments.
• Collect, compile, and evaluate complex data and create written descriptions of results.
• Ensure client messaging is in alignment with company branding. Review marketing templates and approve creative.
• Organize and maintain existing filing system and other records.
• Respond to escalated inquiries and provide information as needed, while maintaining confidentiality.
• Read and route incoming mail. Review and distribute routine communications, faxes, and emails for sales professionals.
• Delivers marketing projects in conjunction with performing crucial administrative functions that directly impact high level sales professionals in leadership with successfully achieving business objectives.
• Utilizes Adobe Creative Suite such as InDesign and Microsoft PowerPoint in preparing proposals, presentations and communication materials that will represent CBRE to existing and potential clientele.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.
• Coordinate and book all aspects of team travel, including flights, accommodations, and ground transportation.
• Manage and process all team expense reports, ensuring compliance with company policies and timely reimbursement.
• Organize and execute client meetings, including scheduling, venue selection, catering, and material preparation.
• Plan and manage client events from conception to completion, handling logistics, vendor coordination, and budget adherence.
• Maintain accurate records of all travel bookings, expenses, and event details.
• Communicate effectively with team members and clients regarding travel arrangements, expense procedures, and event information.