Administrative Support Specialist, Senior - TS

RPMGlobal; Bedford (MA); On-site; USD 73,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

401k

Education reimbursement

Paid time off (PTO)

Job summary

DCS Corp, located at Hanscom AFB, MA, seeks a Senior Administrative Support Specialist to support AFLCMC/ES and the ESS Division in the DoD acquisition lifecycle. You will provide expert-level administrative support, manage calendars, meetings, correspondence, and documentation for leadership, and help ensure mission success at the program level.

Ideal candidates have a TS clearance, US citizenship, and 12+ years of related DoD experience (15 years with 8 in DoD).

Qualifications

• U.S. citizenship required due to sensitive DoD work.
• Active Top Secret clearance required and must be maintainable.
• Bachelor’s degree in a related field with 12 years exp, or 15 years directly related experience with 8+ in DoD.
• Proficient with Microsoft Office Suite and DTS.
• Experience with SharePoint administration and document management.
• Calendar management, executive scheduling, and meeting coordination.

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling and logistics.
• Develop and maintain meeting records, agendas, minutes, and action item trackers.
• Manage leadership calendars and conference room schedules.
• Support video teleconferencing and online collaboration platforms.
• Disseminate program policies, guidance, and communications to stakeholders.
• Maintain program files and document repositories per procedures.
• Assist with workflow management and process improvement initiatives.

Skills

Top Secret clearance

US citizenship

Calendar management

Meeting coordination

MS Office proficiency

DoD acquisition knowledge

DTS experience

SharePoint administration

Executive support

Education

Bachelor’s Degree in a related field

DoD-related experience requirement (12 years or 15 years with DoD)

Tools

DTS

MS Office (Word/Excel/PowerPoint/Outlook/Teams)

SharePoint

Virtual meeting platforms (MS Teams/Zoom/WebEx)

Job description

DCS has an exciting opportunity for a Senior Administrative Support Specialist to support the the Air Force Life Cycle Management Center Electronic Systems PEO (AFLCMC/ES). The Electronic Systems System (ESS) Division aka Force Protection Division'smission responsibility is to manage and execute the modernization, design, development, testing, fielding, and sustainment of the various software and hardware within the ESS Portfolio.

This is a full-time position located at Hanscom AFB, MA

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Essential Job Functions:

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Required Skills:

• Due to the sensitivity of the customer, U.S. citizenship is required.
• Must have and be able to maintain an active Top SecretSecurity Clearance.
• Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR 15 years of directly related experience, eight of which must be in the DoD.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience utilizing the Defense Travel System (DTS)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Salary Range $73,160 - $100,000

At DCS, we pride ourselves on providing flexibility that allows employees to balance meaningful work with their personal lives. We offer competitive compensation, benefits, and opportunities for learning and development.

Our broad and competitive mix of benefits is designed to support and protect employees and their families. Our robust benefit offerings include medical, dental, 401k, ESOP, PTO, education reimbursement, work/life balance, parental and other leave programs.

Learn more about our benefits here:

DCS Corp Benefits