Senior Administrative Specialist - Data & Exec Support

HP; Vancouver (WA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Paid holidays

Paid time off

Job summary

HP is seeking an Administrative Assistant to provide comprehensive support to supervisory and non-supervisory staff, handle research, reporting, data entry, and record maintenance, while upholding data confidentiality and internal controls.

You will coordinate with internal units and interact with executives or partners as needed, organize lab events, prepare presentations, and mentor junior staff. This is a full-time position with a strong benefits package.

Qualifications

• High School Diploma/GED or commensurate work experience.
• 4–6 years of related work experience, preferably in senior/general administrative support.

Responsibilities

• Performs purchases of tools, materials, and supplies for R&D work.
• Organizes lab events (picnics, celebrations, team buildings).
• Provides general administrative support to supervisory and non-supervisory staff.
• Conducts basic research tasks for reports or projects with stakeholders.
• Prepares/edits presentations, expense reports, and data for reports.
• Solves administrative problems with forward planning and minimal supervision.
• Collaborates with departments to manage tasks and projects.
• Interacts with high-level executives, clients, or partners as needed.
• Maintains internal control framework, confidentiality, and policy adherence.
• Guides and mentors junior contributors.

Skills

Accounting

Administrative Support

Billing

Booking (Sales)

Calendar Management

Customer Data Management

Data Entry

Expense Reports

Finance

Front Office

Invoicing

Marketing

Microsoft SharePoint

Office Equipment

Office Management

Office Supply Management

Presentation Software

Purchasing

SAP Applications

Travel Arrangements

Education

High School Diploma / GED

Tools

SAP Applications

Microsoft SharePoint

Job description

HP is seeking an Administrative Assistant to provide comprehensive support to supervisory and non-supervisory staff, handle research, reporting, data entry, and record maintenance, while upholding data confidentiality and internal controls.

You will coordinate with internal units and interact with executives or partners as needed, organize lab events, prepare presentations, and mentor junior staff. This is a full-time position with a strong benefits package.