Executive Assistant

3M HEALTHCARE; Fort Collins (CO); On-site; USD 55,104 - 84,033; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance - long term/short

Employee assistance program

Flexible spending account

Life insurance

Generous time‑off policies

Job summary

HP is seeking an experienced Executive Assistant to provide advanced tactical and strategic administrative support to senior executives. The role includes calendar management, travel coordination, data preparation, and handling confidential information with discretion.

You will draft detailed meeting agendas, prepare presentations, track action items, and serve as the primary liaison with internal teams and external partners in a fast-paced, cross‑functional environment.

Qualifications

• Experience providing advanced administrative support to senior executives.
• Ability to manage and organize large volumes of information and records.
• Proven track record in calendar management, travel planning, and preparing executive-level presentations.

Responsibilities

• Perform advanced tactical and strategic administrative support tasks for upper executive‑level employees.
• Maintain key records, compile data for reports, prepare expense reports and edit executive presentations.
• Own executives' calendars, schedule complex meetings, manage conflicts and prioritize appointments.
• Prepare detailed meeting agendas, take minutes, follow up on action items, and anticipate future scheduling needs.
• Screen and prioritize phone calls and emails, respond to routine inquiries and draft responses on behalf of executives.
• Manage all aspects of executive travel, including international trips, visa applications, travel budgets, and emergency changes.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Generate statistical and analytic reports for strategic planning and prepare presentations with relevant insights.
• Act as the primary point of contact between upper executives and internal/external stakeholders.
• Coordinate administrative work within the department/division and collaborate with other departments/divisions and companies.
• Supervise entry‑level executive assistants or administrative support staff.

Skills

Administrative Support

Calendar Management

Booking (Sales)

Executive Information Systems

Expense Reports

Travel Arrangements

Proofreading

Purchasing

Google Workspace

Invoicing

Office Management

Education

High School Diploma / GED / Higher Secondary education or equivalent work experience

Tools

SAP Concur (Travel And Invoice Software)

Microsoft SharePoint

Job description

Job Overview

We are seeking a highly experienced and proactive Executive Assistant who provides advanced tactical and strategic administrative support to upper‑level executives. The role involves managing key records, compiling data for reports, preparing expense reports, handling executive presentations, taking ownership of executives' calendars, scheduling complex meetings, acting as a gatekeeper for communications, handling all aspects of executive travel, managing sensitive information with discretion, preparing detailed meeting agendas, and acting as a primary point of contact for stakeholders. It also coordinates administrative work across departments and creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Responsibilities

• Perform advanced tactical and strategic administrative support tasks for upper executive‑level employees.
• Maintain key records, compile data for reports, prepare expense reports and edit executive presentations.
• Own executives' calendars, schedule complex meetings, manage conflicts and prioritize appointments.
• Prepare detailed meeting agendas, take minutes, follow up on action items, and anticipate future scheduling needs.
• Screen and prioritize phone calls and emails, respond to routine inquiries and draft responses on behalf of executives.
• Manage all aspects of executive travel, including international trips, visa applications, travel budgets, and emergency changes.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Generate statistical and analytic reports for strategic planning and prepare presentations with relevant insights.
• Act as the primary point of contact between upper executives and internal/external stakeholders.
• Coordinate administrative work within the department/division and collaborate with other departments/divisions and companies.
• Supervise entry‑level executive assistants or administrative support staff.

Education & Experience Recommended

• High School Diploma / General Education Diploma (GED) / Higher Secondary education or equivalent work experience.
• 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Knowledge & Skills

• Administrative Support
• Booking (Sales)
• Calendar Management
• Customer Relationship Management
• Event Planning
• Executive Information Systems
• Expense Reports
• Google Workspace
• Invoicing
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Organizational Charts
• Proofreading
• Purchasing
• SAP Concur (Travel And Invoice Software)
• Taking Meeting Minutes
• Travel Arrangements
• Workflow Management

Cross‑Org Skills

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope

Impacts multiple departments and leads large, cross‑division functional teams or projects.

Complexity

Works on assignments that are highly complex requiring initiative and technical knowledge to resolve problems.

Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Benefits

HP offers a comprehensive benefits package for this position, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long‑term/short‑term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time‑off policies, including:
• 4–12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview)

Pay range: $40 to $61 USD per hour (United States of America candidates only). Pay varies by work location, job‑related knowledge, skills, and experience.

Job - Administration

Schedule: Full time

Shift: No shift premium (United States of America)

Travel: Not specified

Relocation: No

Equal Opportunity Employer (EEO)

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law.