Administrative Assistant

Hewlett Packard Enterprise; Vancouver (WA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid holidays

Job summary

Hewlett Packard Enterprise is seeking an Administrative Assistant to support both supervisory and staff, conduct research, prepare reports, and maintain records.

The role requires coordinating with multiple units, managing data confidentiality, and acting as a primary contact for executives while upholding internal controls and policies.

Qualifications

• High School Diploma/GED or higher education or commensurate experience.
• 4-6 years of related work experience in administrative support or office services.

Responsibilities

• Provides comprehensive administrative support to supervisory and non-supervisory staff.
• Coordinates with internal and external units and acts as primary point of contact for executives.
• Performs purchases of tools, materials, and supplies for R&D.
• Organizes lab events and team-building activities.
• Prepares expense reports, edits presentations, and maintains records.
• Ensures data confidentiality and internal control framework.
• Mentors and trains junior contributors.

Skills

Accounting

Administrative Support

Billing

Booking (Sales)

Calendar Management

Customer Data Management

Data Entry

Expense Reports

Finance

Front Office

Invoicing

Marketing

Microsoft SharePoint

Office Equipment

Office Management

Office Supply Management

Presentation Software

Purchasing

SAP Applications

Travel Arrangements

Education

High School Diploma / GED

4-6 years related work experience

Tools

SAP Applications

Microsoft SharePoint

Job description

Administrative AssistantDescription -This role is responsible for providing comprehensive administrative support to both supervisory and non-supervisory employees, including research, data compilation, report preparation, and record maintenance. The role entails solving various administrative problems with minimal supervision and sharing financial insights with senior stakeholders. The role requires coordination with internal and possibly external work units or departments and acting as a primary point of contact for high-level interactions. The role involves maintaining a strong internal control environment, ensuring data confidentiality, and supporting business processes with independent judgment while adhering to established standards and policies.ResponsibilitiesPerforms purchases of various tools, materials, and supplies for R&D work.Organizes lab events; for example, picnics, celebrations, team buildings, etc.Performs general administrative support tasks involved in an organization and assisting supervisory and non-supervisory employees with various administrative support tasks.Conducts basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.Performs administrative tasks including general filing and records maintenance, compiles data for reports, prepares expense reports, prepares/edits presentations, and other established general administrative tasks.Identifies and solves varied administrative problems and completes day-to-day tasks with forward planning and minimal supervision.Collaborates with colleagues within the department and external departments to effectively manage tasks and projects within the administrative role.Acts as a primary point of contact to interact with high-level executives, clients, or partners on behalf of the team or department.Ensures the establishment and continuous oversight of a robust internal control framework, organizational structure, and procedures, which includes the responsibility for drafting, implementing, and enforcing designated controls and policies.Adheres to established standards, ensuring data confidentiality, and supports execution of business processes with independent judgment.Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.Education & Experience RecommendedHigh School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.4-6 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.Knowledge & Skills• Accounting• Administrative Support• Billing• Booking (Sales)• Calendar Management• Customer Data Management• Data Entry• Expense Reports• Finance• Front Office• Invoicing• Marketing• Microsoft SharePoint• Office Equipment• Office Management• Office Supply Management• Presentation Software• Purchasing• SAP Applications• Travel ArrangementsCross-Org Skills• Effective Communication• Results Orientation• Learning Agility• Digital Fluency• Customer CentricityImpact & ScopeImpacts multiple teams and acts as a project leader providing direction to team activities and facilitates information validation and team decision making process.ComplexityWorks on assignments that are moderately complex in nature and require intermediate problem resolution.DisclaimerThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.SalaryThe pay range for this position is $25 to $38 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.Benefits:HP offers a comprehensive benefits package for this position, including:Health insuranceDental insuranceVision insuranceLong term/short term disability insuranceEmployee assistance programFlexible spending accountLife insuranceGenerous time off policies, including;4-12 weeks fully paid parental leave based on tenure13 paid holidays15 days paid time off ( US benefits overview )The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.Job -AdministrationSchedule -Full timeShift -No shift premium (United States of America)Travel -NoRelocation -YesEqual Opportunity Employer (EEO) -HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "