Senior Executive Assistant: Strategic Admin & Calendar Master

HP; Spring (TX); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Paid holidays

Paid time off

Job summary

HP is seeking an experienced executive assistant to provide advanced tactical and strategic administrative support to senior leaders. The role manages calendars, coordinates complex meetings, and prepares detailed agendas and presentations.

You will handle sensitive information, act as a gatekeeper for communications, and oversee travel arrangements across domestic and international trips. The position requires strong organizational skills, 8+ years in senior administrative roles, and

Qualifications

• High school diploma or equivalent; relevant experience considered.
• Typically 8+ years in senior/advanced general administrative support or related field.

Responsibilities

• Performs advanced tactical and strategic administrative support for upper executives.
• Maintains key records, compiles data for reports, and prepares expense reports and executive presentations.
• Owns executives' calendars, schedules complex meetings, and prepares detailed meeting agendas.
• Acts as gatekeeper for calls and emails, drafts responses on behalf of executives.
• Manages all aspects of executive travel, including international trips and visa applications.
• Maintains confidentiality and handles sensitive information with discretion.
• Generates statistical and analytic reports for strategic planning and prepares executive insights presentations.
• Acts as primary liaison between executives and internal/external stakeholders.
• Coordinates administrative work across departments and with other divisions/companies.
• Supervises entry-level executive assistants within the administrative services department.

Skills

Administrative Support

Booking (Sales)

Calendar Management

Customer Relationship Management

Event Planning

Executive Information Systems

Expense Reports

Google Workspace

Invoicing

Microsoft SharePoint

Office Equipment

Office Management

Office Supply Management

Organizational Charts

Proofreading

Purchasing

SAP Concur

Meeting Minutes

Travel Arrangements

Workflow Management

Education

High School Diploma/GED

Higher Secondary Education or commensurate work experience

Tools

SAP Concur

Google Workspace

Microsoft SharePoint

Job description

HP is seeking an experienced executive assistant to provide advanced tactical and strategic administrative support to senior leaders. The role manages calendars, coordinates complex meetings, and prepares detailed agendas and presentations.

You will handle sensitive information, act as a gatekeeper for communications, and oversee travel arrangements across domestic and international trips. The position requires strong organizational skills, 8+ years in senior administrative roles, and