Senior Administrative Specialist - County Administration and Extension

Scottcountymn; Shakopee (MN); On-site; USD 34,000 - 43,000; Full time

Job summary

Scott County in Shakopee, MN is seeking an administrative support professional to provide customer service, technical and program coordination with independent judgment. The role supports County Administration and Extension offices and completes special projects as assigned.

Key duties include front desk coordination, information dissemination, meeting logistics, document creation, vendor liaison, and publishing notices for public and government audiences.

Qualifications

• Equivalency of high school graduation and three years of related work experience.
• Intermediate level skills in MS Office and Google programs.
• A reliable form of transportation for the performance of work responsibilities.

Responsibilities

• Serves as front desk coordinator, providing customer service and information to staff and the public.
• Acts as liaison for internal/external customers, routing inquiries to appropriate services.
• Coordinates meetings, prepares materials, and distributes minutes.
• Researches and maintains documents, forms, and internal communications.
• Primary contact for vendors and procurement of supplies.
• Publishes notices and information for newspapers, intranet, and internet.

Skills

MS Office

Google Workspace

Education

High school equivalency or diploma

Job description

Hiring Range: $25.89 - $30.46/hour

Full Pay Range: $24.37 - $36.55

Job Summary: This position serves in a multitude of ways to provide customer service, support, and program coordination in the County Administration and Extension offices. Provides technical, administrative, and program support work requiring the exercise of independent judgment. Provides general and specific information regarding Scott County, administration, and extension services to customers, staff, members of the public, and local, and state agencies. Completes and assists with special projects assigned by the department supervisor.

Essential Duties

• Serves as front desk coordinator in both County Administration and Extension offices, providing customer service, support and assistance in a variety of administrative functions; provides administrative, technical, and general information to department heads, administrative staff, elected officials, general public, and local, state, and federal agencies.
• Act, as a liaison and recognized point of contact for internal and external customers needing assistance, answering general and specific questions particular to county administration and extension services; maintains knowledge of department and specialized services to receive and direct callers, walk in customers, and email correspondence as needs dictate. Utilizes various internal and state-run systems for completion of work.
• Performs meeting coordination for management to include booking appropriate space, communication with participants, creating or compiling materials, and generating and distributing and minutes.
• Researches, compiles, creates, and maintains, a variety of documents, forms, procedures, and communication tools for internal and external use.
• Main point of contact for vendors and suppliers to procure and manage supplies and materials needs for the department.
• Publishes information and notices in newspapers, intranet, and internet for use by businesses, taxpayers, governmental units, and other county departments.

Minimum Qualifications

• Equivalency of high school graduation and three years of related work experience.
• Intermediate level skills in MS Office and Google programs.
• A reliable form of transportation for the performance of work responsibilities.

Preferred Qualifications

Experience in a local government setting.

If you are interested in viewing the entire job description, please use the following link: https://www.scottcountymn.gov/837/Job-Descriptions.

Selection Process

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.

Work Location

Shakopee, MN

A comprehensive benefits package is provided for all employees who work 20 hours per week or more. For detailed benefit information visit the Scott County Benefit Hub using this LINK