Senior Administrative Specialist - County Administration and Extension

Scott County; Saint Paul (MN); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Retirement Benefits

Employee Assistance Program

Job summary

Scott County is seeking a front desk coordinator to provide customer service and administrative support across County Administration and Extension offices. The role requires independent judgment and handling information for staff, public, and agencies.

Responsibilities include meeting coordination, information distribution, and vendor liaison. A local government setting experience is preferred; a HS equivalency plus 3 years of related work experience is required.

Qualifications

• High school equivalency plus three years of related work experience.
• Intermediate MS Office and Google program skills.
• Reliable transportation for work responsibilities.

Responsibilities

• Front desk coordination in County Administration and Extension offices, providing customer service and administrative support.
• Serve as liaison and point of contact for internal and external customers needing assistance.
• Coordinate meetings: book space, notify participants, prepare materials, and generate minutes.
• Create, compile and maintain documents, forms, and communication tools for internal and external use.
• Act as main point of contact for vendors and supplies for the department.

Skills

Customer service

Administrative support

Education

High school equivalency + 3 years experience

Tools

MS Office

Google Workspace

Job description

Hiring Range: $25.89 - $30.46/hour Full Pay Range: $24.37 - $36.55

Job Summary

This position serves in a multitude of ways to provide customer service, support, and program coordination in the County Administration and Extension offices. Provides technical, administrative, and program support work requiring the exercise of independent judgment. Provides general and specific information regarding Scott County, administration, and extension services to customers, staff, members of the public, and local, and state agencies. Completes and assists with special projects assigned by the department supervisor.

Essential Duties

Serves as front desk coordinator in both County Administration and Extension offices, providing customer service, support and assistance in a variety of administrative functions; provides administrative, technical, and general information to department heads, administrative staff, elected officials, general public, and local, state, and federal agencies. Act, as a liaison and recognized point of contact for internal and external customers needing assistance, answering general and specific questions particular to county administration and extension services; maintains knowledge of department and specialized services to receive and direct callers, walk in customers, and email correspondence as needs dictate. Utilizes various internal and state-run systems for completion of work. Performs meeting coordination for management to include booking appropriate space, communication with participants, creating or compiling materials, and generating and distributing and minutes. Researches, compiles, creates, and maintains, a variety of documents, forms, procedures, and communication tools for internal and external use. Main point of contact for vendors and suppliers to procure and manage supplies and materials needs for the department. Publishes information and notices in newspapers, intranet, and internet for use by businesses, taxpayers, governmental units, and other county departments.

Minimum Qualifications

• Equivalency of high school graduation and three years of related work experience.
• Intermediate level skills in MS Office and Google programs.
• A reliable form of transportation for the performance of work responsibilities.

Preferred Qualifications

Experience in a local government setting.

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board. The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.

Work Location

Shakopee, MN

A comprehensive benefits package is provided for all employees who work 20 hours per week or more.

• Health Insurance - Four-tier plan option available
• Dental Insurance - Four-tier plan option available
• Life Insurance
• Flexible (Pre-Tax) Spending Accounts
• Post-Retirement Health Care Savings Plan
• Long-Term Disability
• 11 paid holidays annually
• Paid Time Off (PTO) or Vacation & Sick Leave
• Paid Parental Leave
• Employee Assistance Program
• PERA (Public Employee's Retirement Association) Retirement Plans
• On-Site Occupational Health Nurse
• Active Health & Safety Teams, Committees, and Programs
• Other great benefits available: Short-Term Disability Credit Union Membership Deferred Compensation Plans Minnesota Benefit Association Vision Plan Scott County Employees Association Spirit of Scott Federal Student Loan Forgiveness Training Opportunities (Benefit offerings can and do change on occasion.) Scott County has adopted a Total Rewards philosophy! Scott County is an employer of choice, supporting, encouraging, and engaging employees through focused employee investments and workplace programs and offerings that promote and foster individual and organizational well-being. The net result of this philosophy is public service excellence.

Our goal is to address the multiple facets of employee well-being via six different program delivery 'elements.' These elements encompass different topic areas, benefits, and initiatives that the County invests in to achieve Total Rewards. These elements include physical health, workplace social/belonging, work/life balance, financial security, training and development, and emotional health. You can read more about the six elements here! (link)

To review Scott County's Job Descriptions, please use the following link: Full Job Description (link) Scott County participates in E-Verify and will provide the federal government with your Form I-9 to confirm work authorization. Learn more here. (link) If you require accommodations during the hiring process or have any other questions regarding this job posting, please call the Scott County Employee Relations department at 952-496-8103 and reference the posting title and number. If you have questions about the hiring process, please visit: Hiring Process | Scott County, MN (scottcountymn.gov) (link)