Senior Administrative Specialist- County Administration and Extension

County of Scott (MN); Shakopee (MN); Vor Ort; USD 40.000 - 50.000; Vollzeit

Zusammenfassung

The County of Scott (MN) seeks a versatile administrative support professional to provide customer service, information, and program coordination in the County Administration and Extension offices. This role requires independent judgment and the ability to handle multiple responsibilities for staff, the public, and agencies.

The incumbent coordinates meetings, prepares materials, maintains documents, and serves as the main contact for vendors and suppliers.

Qualifikationen

• High school equivalency with three years of related work experience.
• Intermediate MS Office and Google Suite skills.
• Reliable form of transportation for on-site work responsibilities.

Aufgaben

• Front desk coordination in County Administration and Extension offices, providing customer service and information.
• Serve as liaison for internal and external customers needing assistance and direct callers and visitors.
• Coordinate meetings: book spaces, communicate with participants, prepare materials, and distribute minutes.

Kenntnisse

MS Office

Google programs

Customer service

Ausbildung

High school equivalency + 3 years related experience

Tools

MS Office

Google Suite

Jobbeschreibung

Job Summary

This position serves in a multitude of ways to provide customer service, support, and program coordination in the County Administration and Extension offices. Provides technical, administrative, and program support work requiring the exercise of independent judgment. Provides general and specific information regarding Scott County, administration, and extension services to customers, staff, members of the public, and local, and state agencies. Completes and assists with special projects assigned by the department supervisor.

Essential Duties

• Serves as front desk coordinator in both County Administration and Extension offices, providing customer service, support and assistance in a variety of administrative functions; provides administrative, technical, and general information to department heads, administrative staff, elected officials, general public, and local, state, and federal agencies.
• Act, as a liaison and recognized point of contact for internal and external customers needing assistance, answering general and specific questions particular to county administration and extension services; maintains knowledge of department and specialized services to receive and direct callers, walk in customers, and email correspondence as needs dictate. Utilizes various internal and state-run systems for completion of work.
• Performs meeting coordination for management to include booking appropriate space, communication with participants, creating or compiling materials, and generating and distributing and minutes.
• Researches, compiles, creates, and maintains, a variety of documents, forms, procedures, and communication tools for internal and external use.
• Main point of contact for vendors and suppliers to procure and manage supplies and materials needs for the department.
• Publishes information and notices in newspapers, intranet, and internet for use by businesses, taxpayers, governmental units, and other county departments.

Minimum Qualifications

• Equivalency of high school graduation and three years of related work experience.
• Intermediate level skills in MS Office and Google programs.
• A reliable form of transportation for the performance of work responsibilities.

Preferred Qualifications

Experience in a local government setting.

Work Location

Shakopee, MN

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.

The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.

Please note, selected candidate will generally be on site at the Extension office in Jordan, 3 days a week and the Government Center in Shakopee, 2 days a week.