Senior Administrative Specialist - County Administration and Extension

Scott County; Shakopee (MN); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Comprehensive benefits package

Benefit information via Scott County B

Job summary

Scott County in Shakopee, MN is seeking a versatile administrative professional to provide customer service, support, and program coordination within County Administration and Extension offices. You will exercise independent judgment and share information about county services with customers, staff, and external agencies.

Responsibilities include front desk coordination, meeting logistics, document preparation, vendor liaison, and publishing notices for the public.

Qualifications

• Equivalency of high school graduation and three years of related work experience.
• Intermediate level skills in MS Office and Google programs.
• A reliable form of transportation for the performance of work responsibilities.

Responsibilities

• Serves as front desk coordinator in both County Administration and Extension offices, providing customer service, support and assistance in a variety of administrative functions; provides administrative, technical, and general information to department heads, administrative staff, elected officials, general public, and local, state, and federal agencies.
• Acts as a liaison and recognized point of contact for internal and external customers needing assistance, answering general and specific questions particular to county administration and extension services; maintains knowledge of department and specialized services to receive and direct callers, walk in customers, and email correspondence as needs dictate.
• Performs meeting coordination for management to include booking appropriate space, communication with participants, creating or compiling materials, and generating and distributing and minutes.
• Researches, compiles, creates, and maintains, a variety of documents, forms, procedures, and communication tools for internal and external use.
• Main point of contact for vendors and suppliers to procure and manage supplies and materials needs for the department.
• Publishes information and notices in newspapers, intranet, and internet for use by businesses, taxpayers, governmental units, and other county departments.

Skills

MS Office

Google programs

Transportation

Education

High school equivalency

3 years related work experience

Tools

MS Office

Google apps

Job description

Hiring Range:

$25.89 - $30.46/hour

Full Pay Range:

$24.37 - $36.55

Job Summary:

This position serves in a multitude of ways to provide customer service, support, and program coordination in the County Administration and Extension offices. Provides technical, administrative, and program support work requiring the exercise of independent judgment. Provides general and specific information regarding Scott County, administration, and extension services to customers, staff, members of the public, and local, and state agencies. Completes and assists with special projects assigned by the department supervisor.

Essential Duties:

• Serves as front desk coordinator in both County Administration and Extension offices, providing customer service, support and assistance in a variety of administrative functions; provides administrative, technical, and general information to department heads, administrative staff, elected officials, general public, and local, state, and federal agencies.
• Act, as a liaison and recognized point of contact for internal and external customers needing assistance, answering general and specific questions particular to county administration and extension services; maintains knowledge of department and specialized services to receive and direct callers, walk in customers, and email correspondence as needs dictate. Utilizes various internal and state-run systems for completion of work.
• Performs meeting coordination for management to include booking appropriate space, communication with participants, creating or compiling materials, and generating and distributing and minutes.
• Researches, compiles, creates, and maintains, a variety of documents, forms, procedures, and communication tools for internal and external use.
• Main point of contact for vendors and suppliers to procure and manage supplies and materials needs for the department.
• Publishes information and notices in newspapers, intranet, and internet for use by businesses, taxpayers, governmental units, and other county departments.

Minimum Qualifications:

• Equivalency of high school graduation and three years of related work experience.
• Intermediate level skills in MS Office and Google programs.
• A reliable form of transportation for the performance of work responsibilities.

Preferred Qualifications:

• Experience in a local government setting.

SELECTION PROCESS:

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.

The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.

Work Location:

Shakopee, MN

A comprehensive benefits package is provided for all employees who work 20 hours per week or more. For detailed benefit information visit the Scott County Benefit Hub using this LINK