Senior Administrative Specialist — Academic Operations

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University in Orem seeks an Administrative Support III - Nursing to join the VP Academic Affairs division. You will handle advanced administrative duties, financial administration, HR tasks, event coordination, communications, and office management.

The role emphasizes relationship-building, technology use, and operational leadership, including supervising students and ensuring policy compliance. UVU offers a dynamic campus environment with varied responsibilities.

Qualifications

• Advanced knowledge of university policies and procedures.
• Experience with budgets and Excel for financial management.
• Ability to maintain confidentiality and handle sensitive information.
• Strong customer service and communication abilities.

Responsibilities

• Perform advanced and confidential administrative duties and maintain files and records.
• Manage department website and social media; staff front desk during peak hours.
• Oversee People and Culture tasks including postings, searches, interviews, onboarding and payroll records.
• Coordinate class and schedule offerings, bookings, and faculty/staff scheduling.

Skills

Office administration

MS Office

Budget management

Reports & analytics

Interpersonal skills

Customer service

Event planning & social media

Communication skills

Education

Associate's degree

Bachelor's degree in related field

60 college credits

Tools

Banner

TIMS

CourseLeaf

Qualtrics

Microsoft Suite

Job description

Utah Valley University in Orem seeks an Administrative Support III - Nursing to join the VP Academic Affairs division. You will handle advanced administrative duties, financial administration, HR tasks, event coordination, communications, and office management.

The role emphasizes relationship-building, technology use, and operational leadership, including supervising students and ensuring policy compliance. UVU offers a dynamic campus environment with varied responsibilities.