Administrative Support III - Nursing

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University in Orem seeks an Administrative Support III - Nursing to join the VP Academic Affairs division. You will handle advanced administrative duties, financial administration, HR tasks, event coordination, communications, and office management.

The role emphasizes relationship-building, technology use, and operational leadership, including supervising students and ensuring policy compliance. UVU offers a dynamic campus environment with varied responsibilities.

Qualifications

• Advanced knowledge of university policies and procedures.
• Experience with budgets and Excel for financial management.
• Ability to maintain confidentiality and handle sensitive information.
• Strong customer service and communication abilities.

Responsibilities

• Perform advanced and confidential administrative duties and maintain files and records.
• Manage department website and social media; staff front desk during peak hours.
• Oversee People and Culture tasks including postings, searches, interviews, onboarding and payroll records.
• Coordinate class and schedule offerings, bookings, and faculty/staff scheduling.

Skills

Office administration

MS Office

Budget management

Reports & analytics

Interpersonal skills

Customer service

Event planning & social media

Communication skills

Education

Associate's degree

Bachelor's degree in related field

60 college credits

Tools

Banner

TIMS

CourseLeaf

Qualtrics

Microsoft Suite

Job description

Administrative Support III - Nursing

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706587

Closing: 10/11/2026 11:59 PM Mountain

Location: Main Campus - Orem

Division: VP Academic Affairs

Position Announcement

Utah Valley University offers an opportunity to play a central rolein supporting the success of students, faculty, and staff within acollaborative academic environment. As an Administrative Assistant,you will serve as a key contributor to the department's dailyoperations, managing a range of responsibilities spanning financialadministration, human resources, event coordination,communications, and office management. This position providesmeaningful variety, allowing you to apply organizational,problem-solving, and customer service skills while buildingexpertise in university operations and systems.

The successful candidate will enjoy a dynamic role that combinesrelationship-building, technology, and operational leadership. Fromcoordinating schedules and supporting departmental initiatives tomaintaining web and social media content, supervising studentemployees, and ensuring compliance with university policies, thisposition offers the opportunity to make a visible impact acrossmultiple areas of the department. Individuals who thrive in a fast-paced environment, enjoy working with a wide range of people,and take pride in keeping complex operations running smoothly willfind a rewarding career path at UVU.

Summary of Responsibilities

• Perform advanced and confidential administrative duties.Maintain up-to-date knowledge of university policies andprocedures. Establish, update, and maintain files, lists, andrecords. Coordinate and facilitate meetings, program functions, andspecial events. Maintain accurate minutes of meetings.
• Manage the department website and social media accounts. Ensurethe front desk is staffed during peak student hours. andwork-related areas. Interprets and explains the policies andprocedures to faculty, staff, and students, as necessary. Providessupport for the Chair and faculty/staff. Schedules appointments,meetings, and events. Organizes meetings, schedules rooms, attendsas appropriate, and keeps accurate minutes. Schedules andcoordinates major department events. Manage department financialactivities, budgets, ePAFs, eSAFs, workload reports, requisitions,purchase orders, travel, P-card purchases, index tracking, andreconciliation. Monitor and reconcile expenditures. Facilitaterepairs by IT and Media Services.
• Oversee People and Culture tasks, including posting jobopenings, assisting search committees, scheduling interviews, andonboarding new employees. Manage part-time employees, supervisetimecards, and maintain accurate payroll records. Train and overseelower-level staff and student employees.
• Coordinate semester book adoptions with UVU's Bookstore,publishers, and vendors. Coordinate and track faculty and studentprofessional licenses, certifications, immunizations, drug tests,and other documentation. Collaborate with the department chair inpreparing semester class and lab/clinic schedules. Facilitate thesubmission of schedules. Communicate with students regarding classchanges and other schedule-related matters. Coordinate withadjuncts regarding class schedules. Issue parking permits forcampus visitors.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate'sdegree and two years of experience related to the summary ofduties; OR any combination of education and/or experience totalingfour years.

For Example:

• Associate's degree and two years of related experience.
• OR a bachelor's degree in a related field.
• OR an associate's degree and one year of related experience,plus one additional year of college coursework in a relatedfield.
• OR completion of 60 college credits and two years of relatedexperience.
• OR one year of college coursework and three years of relatedexperience.
• OR two years of college coursework and two years of relatedexperience.
• Or three years of college coursework and one year of relatedexperience.
• OR four years of related experience.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, marketingcommunications, correspondence, and appropriate matters ofetiquette in various settings.
• Databases and applications (Microsoft Suite, Banner, TIMS,CourseLeaf, Qualtrics)

Skills

• Office methods, techniques, practices, andprocedures.
• Proficient in using computers and software applications,including Microsoft Word processing, Excel spreadsheets, email,Teams, internet, databases, and PowerPointpresentations.
• Experienced in budget preparation and financial managementusing Excel.
• Capable of preparing and interpreting reports, charts, graphs,and tables.
• Strong interpersonal, problem-solving, and decision-makingskills.
• Exceptional customer service orientation and phoneetiquette.
• Skilled in planning and executing events, as well as postingrelevant content to departmental social media accounts.
• Effective verbal and written communication skills.

Abilities

• Ability to perform a variety of administrative duties withminimal or no supervision.
• Capable of working independently on multiple tasks,prioritizing, and following projects through tocompletion.
• Skilled in dealing with diverse personalities and high-stressenvironments.
• Able to follow oral and written procedures andinstructions.
• Anticipates department and student needs.
• Communicates clearly and concisely in writing andorally.
• Maintains confidentiality of highly sensitiveinformation.
• Demonstrates professional demeanor and poise.
• Effective in dealing with people of variousbackgrounds.
• Plans and anticipates potential changes, actingaccordingly.
• Enacts strategic changes affecting multiple stakeholders,including high-level university leadership.
• Coordinates activities and projects with otherdepartments.

EEO Statement

UVU employment decisions are made on the basis of an applicant'squalifications and ability to perform the job without regard torace, color, religion, national origin, sex, sexual orientation,gender identity, gender expression, age (40 and over), disability,veteran status, pregnancy, childbirth, or pregnancy-relatedconditions, genetic information, or other bases protected byapplicable federal, state, or local law.