Senior Administrative Secretary – Office & Meetings Lead

U.S. Department of Veterans Affairs; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

U.S. Department of Veterans Affairs is seeking a Secretary (OA) for the Austin VA clinic administrative office in Austin, Texas. The position is the principal clerical and administrative support, operating independently with duties including composing correspondents and supporting supervisors.

The incumbent will perform timekeeping, scheduling, and procurement support, while handling mail, dictation, and correspondence. The work is sedentary with occasional travel for meetings and briefings.

Qualifications

• 40 words per minute typing speed.
• Timekeeping experience required.
• Scheduling appointments and coordinating meetings.
• Preparation of vouchers and related office duties.

Responsibilities

• Assists in preparation and justification for personnel actions.
• Serves as a liaison between supervisor, office staff and other organizations.
• Prepare agendas and take minutes of meetings when required; manage travel and procurement of office materials.
• Receives and screen telephone calls and visitors for appropriate routing.
• Transcribes dictation for correspondence and reports.
• Process incoming mail and determine actions for supervisor and staff.
• Read directives to stay updated on new procedures and formats.
• Types final materials including letters and reports; ensures proper grammar and references.
• Maintains calendar and schedules for meetings; ensures orderly documentation.

Skills

Typing 40 wpm

Timekeeping

Scheduling appointments

Vouchers processing

Education

4 years education above high school (related to job)

Job description

U.S. Department of Veterans Affairs is seeking a Secretary (OA) for the Austin VA clinic administrative office in Austin, Texas. The position is the principal clerical and administrative support, operating independently with duties including composing correspondents and supporting supervisors.

The incumbent will perform timekeeping, scheduling, and procurement support, while handling mail, dictation, and correspondence. The work is sedentary with occasional travel for meetings and briefings.