Secretary (OA)

Veterans Health Administration

Oklahoma City (OK)

Hybrid

USD 56,000 - 73,000

Full time

2 days ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

Telework eligible

Job summary

Veterans Health Administration in Oklahoma City seeks a Secretary (OA) to support the Medical Center PENTAD by directing clinical services and programs. Responsibilities include managing correspondence, scheduling, and coordinating meetings for the tertiary care facility.

The role includes preparing letters and reports, maintaining calendars, and arranging meetings, travel, and space. Telework eligibility is noted; standard schedule is Mon-Fri 8:00am-4:30pm.

Qualifications

No educational substitution at this grade level.
Schedules appointments, coordinates meetings, and/or schedules conferences.

Responsibilities

Receives, schedules, refers, and contacts staff and external contacts.
Acts as liaison to managers and staff and provides advice on procedures, reports, requirements and instructions.
Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines.

Skills

Clerical skills

Timekeeping

Scheduling

Communication

Job description

Department: Department of Veterans Affairs

This position, located at the OKC VA HCS, serves as a Secretary to the Medical Center PENTAD member assigned to direct the activities of clinical services and programs of this tertiary care facility.

Key Responsibilities

Duties include but not limited to: Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Acts as liaison to other managers and staff within the organization and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the supervisor's policies, directives, and instructions.

Informs them of the supervisor's views on current issues and programs. Processes incoming and outgoing materials such as correspondence, reports, memorandums, and other forms of written communication. Performs the following types of duties: edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.

Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information. Schedules appointments, coordinates meetings, and/or schedules conferences.

Provides general calendar maintenance, clerical services such as maintaining calendars and recording appointments, arranging for meeting and small conference administrative details, or following up on action items with appropriate staff members independently. Attend meetings, notes commitments made, informs staff of commitments, and arranges for staff to implement commitments during the meetings.

Arranges for meeting space, speaker, and support arrangements for large conferences. This includes the performance of such activities as writing letters to the speakers and participants, arranging hotel accommodations, transportation to a from the meeting site, social arrangements, and secretarial/clerical support. Obtains and monitors the use of services, supplies, or equipment for the office.

Acquires the equipment and services using procedures to procure, authorize, control, and justify these purchases. Serves as timekeeper for multiple offices. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: This position may be authorized for Ad-Hoc Telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Open to employees within 50 miles of the facility.

Position Description/PD#: Secretary (OA)/PD12861A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $55882 - $72644/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-09.

Who is eligible to apply?