Senior Administrative & Records Coordinator

Spectra Tech, Inc.; Richland (WA); On-site; USD 52,000 - 78,000; Full time

Job summary

Spectra Tech, Inc. in Richland, WA seeks an experienced administrative professional to support management and staff with confidential, high-volume office duties.

Responsibilities include document control, travel coordination, onboarding, reporting, and coordinating facilities and equipment. The role requires discretion, strong organizational skills and expert knowledge of MS Office and standard office etiquette.

Qualifications

• Requires a high school diploma or GED with a minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
• Proficient in Microsoft Office programs and Energy Northwest's information management tools; strong document handling and spelling/grammar skills.
• Ability to handle sensitive and confidential information professionally and with discretion.
• Excellent organizational, planning and time management skills; ability to manage complex projects and work under pressure.
• Strong communication skills, both oral and written, and ability to interact with management and staff at various levels.

Responsibilities

• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorization/expense forms and coordinate travel arrangements.
• Monitor department qualifications and coordinate onboarding; prepare personnel-related paperwork.
• Prepare reports, correspondence, and presentations for senior management and board.
• Provide office management and administrative support for the department.
• Handle inquiries as a first point of contact, directing to appropriate staff.
• Distribute department mail and faxes; monitor sensitive items.
• Maintain office supply inventory and order as needed within budget.
• Coordinate department facilities/equipment and site needs.
• Serve as subject matter expert for AR system; generate ARs and track actions.
• Coordinate dispositioning of AR-CF CRs; manage SharePoint site.
• Initiate contract requisitions and changes; coordinate annual funding of contracts.
• Reconcile monthly billing; register staff for training.
• Other duties as assigned.

Skills

Microsoft Office

Recordkeeping

Communication

Time management

Discretion

Problem solving

Education

High school diploma or GED

Tools

MS Word

MS Excel

PowerPoint

Job description

Spectra Tech, Inc. in Richland, WA seeks an experienced administrative professional to support management and staff with confidential, high-volume office duties.

Responsibilities include document control, travel coordination, onboarding, reporting, and coordinating facilities and equipment. The role requires discretion, strong organizational skills and expert knowledge of MS Office and standard office etiquette.