Biotech Administrative & Events Coordinator

Spectraforce Technologies, Inc.; South San Francisco (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Spectraforce Technologies, Inc. in South San Francisco, CA, is seeking an Administrative Assistant to provide organized, proactive support to the Immunology Discovery group. You will coordinate meetings, manage communications, and assist with on-site and off-site events.

The role requires strong multitasking, discretion, and the ability to work independently in a fast-paced biotech environment. You will partner with executive staff and hiring managers to ensure smooth daily operations and timely

Qualifications

• BA/BS or equivalent degree or training preferred.
• High school diploma and 5+ years of related experience required.
• Demonstrated multitasking, prioritization, organization, problem-solving, and ability to work independently.
• Excellent judgment and discretion regarding sensitive/confidential information.
• Ability to interact with all levels tactfully and professionally.

Responsibilities

• Calendaring: manage complex scheduling across time zones and stakeholders, with high confidentiality.
• Guest Speaker and Interview Scheduling: coordinate visits, travel, and expenses; support speaker program.
• Recruitment and Candidates: assist Hiring Managers with interview organization and materials.
• Meeting Planning (onsite/offsite): schedule department meetings and events.
• Contracts/Purchase Orders: support vendor contracting, PO set up, and invoice review.
• Expense Reporting and Purchasing: manage expense reports and department purchasing card.

Skills

Multitasking

Prioritization

Organization

Problem-solving

Independence

Interpersonal skills

Discretion

Judgment

Education

BA/BS or equivalent

High school diploma with 5+ years experience

Job description

Spectraforce Technologies, Inc. in South San Francisco, CA, is seeking an Administrative Assistant to provide organized, proactive support to the Immunology Discovery group. You will coordinate meetings, manage communications, and assist with on-site and off-site events.

The role requires strong multitasking, discretion, and the ability to work independently in a fast-paced biotech environment. You will partner with executive staff and hiring managers to ensure smooth daily operations and timely