Senior Administrative Pro: Data, SOPs & Calendar Master

Medline; Northfield Township (IL); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) contributions

Paid time off

Job summary

Medline Industries, LP, headquartered in Northfield, IL, seeks a Senior Administrative Assistant to support the Quality Leadership team (Chief Quality Officer, SVPs, VPs). The role involves data entry, calendar management, filing, change control, and preparing summaries and reports.

You will prepare SOPs and procedures in Word/PowerPoint, maintain databases, coordinate travel, manage the company card, and arrange meeting logistics.

Qualifications

• Two years of experience in administrative or customer service roles.
• Proficiency in MS Access, Excel, PowerPoint, Word.
• Experience with project management software and Adobe Writer.
• Typing at least 40 words per minute and strong written communication.
• Ability to manage files, data entry, calendar and travel arrangements.

Responsibilities

• Perform administrative activities to support team objectives.
• Schedule meetings and arrange travel as requested.
• Exercise discretion in analyzing information requests and identifying trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOPs and other documents; draft procedures, presentations and reports.
• Distribute weekly and monthly reports; track and trend information as directed.
• Maintain centralized file locations; update databases (e.g. complaints, discrepancies).
• Manage company credit card and reconciliation per policy.
• Arrange food/beverages and other logistics for meetings or events.

Skills

Data entry

Calendar management

SOP writing

Report drafting

Typing 40+ wpm

Education

High school diploma or equivalent

Tools

Microsoft Access

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Project

Adobe Writer

Job description

Medline Industries, LP, headquartered in Northfield, IL, seeks a Senior Administrative Assistant to support the Quality Leadership team (Chief Quality Officer, SVPs, VPs). The role involves data entry, calendar management, filing, change control, and preparing summaries and reports.

You will prepare SOPs and procedures in Word/PowerPoint, maintain databases, coordinate travel, manage the company card, and arrange meeting logistics.