Sr Administrative Assistant

Medline; Chicago (IL); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) contributions

Paid time off

Employee assistance program

Job summary

Medline Industries has an immediate opening for a Senior Administrative Assistant supporting the Quality Leadership team (Chief Quality Officer, SVPs, VPs) based at our headquarters in Northfield, IL. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, office supplies management, document change control and assistance in daily office activities.

Collect, compile and analyze data and information.

Qualifications

• High school diploma or equivalent.
• At least two years of experience in a similar role or customer service.
• Typing 40+ wpm.

Responsibilities

• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings and make travel arrangements as requested.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).
• Manage assigned company credit card and the reconciliation process based on company policy.
• Ensure food/beverages and other logistics for meetings or team events are arranged.

Skills

MS Access

MS Excel

MS PowerPoint

MS Word

MS Project

Adobe Writer

Typing 40+ wpm

Education

High school diploma or equivalent

Job description

Job Summary

Medline Industries has an immediate opening for a Senior Administrative Assistant supporting the Quality Leadership team (Chief Quality Officer, SVPs, VPs) based at our headquarters in Northfield, IL. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, office supplies management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.

Responsibilities

• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings and make travel arrangements as requested.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).
• Manage assigned company credit card and the reconciliation process based on company policy.
• Ensure food/beverages and other logistics for meetings or team events are arranged.

Minimum Job Requirements

Education

• High school diploma or equivalent.

Certification / Licensure

• None.

Work Experience

• At least two years of previous experience in similar role or customer service.

Knowledge / Skills / Abilities

• Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate skill level in Project, and Adobe Writer.
• Type 40+ wpm.

Preferred Job Requirements

Education

• None.

Certification / Licensure

• None.

Work Experience

• None.

Knowledge / Skills / Abilities

• None.

Benefits

• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

Medline Industries, LP and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Medline will not pay less than the applicable minimum wage or salary threshold.

Compensation

The anticipated salary range for this position: $28.75 - $41.75 Hourly. The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.

Equal Opportunity Statement

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Career and Culture

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.

If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.

Company Overview

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.