Sr Administrative Assistant

Medline; Northfield Township (IL); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) contributions

Paid time off

Job summary

Medline Industries, LP, headquartered in Northfield, IL, seeks a Senior Administrative Assistant to support the Quality Leadership team (Chief Quality Officer, SVPs, VPs). The role involves data entry, calendar management, filing, change control, and preparing summaries and reports.

You will prepare SOPs and procedures in Word/PowerPoint, maintain databases, coordinate travel, manage the company card, and arrange meeting logistics.

Qualifications

• Two years of experience in administrative or customer service roles.
• Proficiency in MS Access, Excel, PowerPoint, Word.
• Experience with project management software and Adobe Writer.
• Typing at least 40 words per minute and strong written communication.
• Ability to manage files, data entry, calendar and travel arrangements.

Responsibilities

• Perform administrative activities to support team objectives.
• Schedule meetings and arrange travel as requested.
• Exercise discretion in analyzing information requests and identifying trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOPs and other documents; draft procedures, presentations and reports.
• Distribute weekly and monthly reports; track and trend information as directed.
• Maintain centralized file locations; update databases (e.g. complaints, discrepancies).
• Manage company credit card and reconciliation per policy.
• Arrange food/beverages and other logistics for meetings or events.

Skills

Data entry

Calendar management

SOP writing

Report drafting

Typing 40+ wpm

Education

High school diploma or equivalent

Tools

Microsoft Access

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Project

Adobe Writer

Job description

Job Summary

Medline Industries has an immediate opening for a Senior Administrative Assistant supporting the Quality Leadership team (Chief Quality Officer, SVPs, VPs) based at our headquarters in Northfield, IL. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, office supplies management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.

Job Description

MAJOR RESPONSIBILITIES

• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings and make travel arrangements as requested.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports. Track and trend information as directed.
• Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.).
• Manage assigned company credit card and the reconciliation process based on company policy.
• Ensure food/beverages and other logistics for meetings or team events are arranged.

Education

MINIMUM JOB REQUIREMENTS

• High school diploma or equivalent.

Certification / Licensure

• None

Work Experience

• At least two years of previous experience in similar role or customer service.

Knowledge / Skills / Abilities

• Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate skill level in Project, and Adobe Writer.
• Type 40+ wpm.

Education

PREFERRED JOB REQUIREMENTS

• None

Work Experience

• None

Knowledge / Skills / Abilities

• None

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The Anticipated Salary Range For This Position

$28.75 - $41.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.