Senior Administrative Assistant — Quality Leadership

Medline; Chicago (IL); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) contributions

Paid time off

Employee assistance program

Job summary

Medline Industries has an immediate opening for a Senior Administrative Assistant supporting the Quality Leadership team (Chief Quality Officer, SVPs, VPs) based at our headquarters in Northfield, IL. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, office supplies management, document change control and assistance in daily office activities.

Collect, compile and analyze data and information.

Qualifications

• High school diploma or equivalent.
• At least two years of experience in a similar role or customer service.
• Typing 40+ wpm.

Responsibilities

• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings and make travel arrangements as requested.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).
• Manage assigned company credit card and the reconciliation process based on company policy.
• Ensure food/beverages and other logistics for meetings or team events are arranged.

Skills

MS Access

MS Excel

MS PowerPoint

MS Word

MS Project

Adobe Writer

Typing 40+ wpm

Education

High school diploma or equivalent

Job description

Medline Industries has an immediate opening for a Senior Administrative Assistant supporting the Quality Leadership team (Chief Quality Officer, SVPs, VPs) based at our headquarters in Northfield, IL. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, office supplies management, document change control and assistance in daily office activities.

Collect, compile and analyze data and information.