Senior Administrative Assistant – Hybrid, High-Impact Support

jj; Horsham (PA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Johnson & Johnson is seeking a Sr. Administrative Assistant to join our team in Horsham, PA. The role provides high-level administrative support to four Sr.

Directors in Immunology and Medical Affairs, with up to 10% travel and a 3-4 day in-office/1-2 day remote work arrangement. The ideal candidate will manage calendars, travel, expenses, events, and documentation with discretion and strong organizational skills.

Qualifications

• Minimum High School diploma required.
• At least 4 years of administrative or similar experience.
• Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Proven experience interacting with senior management while maintaining confidentiality.

Responsibilities

• Provide direct administrative support to 4 Sr. Directors in Immunology, Medical Affairs, including calendar management, travel and expense coordination.
• Lead planning and execution of large department meetings/events and external events.
• Coordinate recruiting activities for internal and external candidates; travel coordination and meetings.
• Support onboarding and offboarding processes for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events; maintain department materials and SharePoint repositories.
• Utilize HR systems and productivity tools (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView).
• Collaborate with franchise teams and administrative staff to ensure smooth operations.

Skills

Accountability

Administrative Support

Business Writing

Communication

Travel Planning

Microsoft Office

Education

High School diploma

Associate’s or Bachelor’s degree

Tools

Workday

SharePoint

MS Teams

OneNote

IRIS

Ariba

Job description

Johnson & Johnson is seeking a Sr. Administrative Assistant to join our team in Horsham, PA. The role provides high-level administrative support to four Sr.

Directors in Immunology and Medical Affairs, with up to 10% travel and a 3-4 day in-office/1-2 day remote work arrangement. The ideal candidate will manage calendars, travel, expenses, events, and documentation with discretion and strong organizational skills.