Hybrid Senior Administrative Assistant - AI Strategy

jj; Raritan (NJ); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

J&J Flex

Job summary

Johnson & Johnson in Raritan, NJ, seeks a Sr. Administrative Assistant for a hybrid role, coordinating calendars, handling confidential documents, and supporting AI/strategy groups. Strong MS Office skills and 4+ years of admin experience are required, with up to 5% travel within the U.S.

The position offers flexible work arrangements under J&J Flex and opportunities to contribute to global teams. Responsibilities include travel planning, meeting support, and partner coordination across internal

Qualifications

• High School/Secondary degree or equivalent required.
• A minimum of 4 years’ experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% travel across U.S. sites is required.

Responsibilities

• Coordinate sophisticated and fluid calendars with internal and external partners.
• Prepare confidential documents such as presentations, memos, and expense reports.
• Update files, documents and navigation maps in our TEAMS groups.
• Closely partner with internal teams to build and distribute pre-reads and training materials.
• Domestic and international travel arrangements.
• Track communications and capture analytics.
• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, e-Marketplace.
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship
• Maintain office environment and serving as single point of contact for the AI Strategy and execution, and the Customer Engagement Transformation groups.
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• TheSenior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
• Handle external partner relationships and facilitate contracting efforts as needed.
• The position is eligible to participate in J&J Flex, working 3 days in the office and 2 remote each week.

Skills

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

High School/Secondary degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Concur

SharePoint

Teams

Workday

Our Source

e-Marketplace

Job description

Johnson & Johnson in Raritan, NJ, seeks a Sr. Administrative Assistant for a hybrid role, coordinating calendars, handling confidential documents, and supporting AI/strategy groups. Strong MS Office skills and 4+ years of admin experience are required, with up to 5% travel within the U.S.

The position offers flexible work arrangements under J&J Flex and opportunities to contribute to global teams. Responsibilities include travel planning, meeting support, and partner coordination across internal