Senior Administrative & Operations Specialist

State of Missouri; Jefferson City (MO); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Missouri State Retirement System

Deferred compensation plan

Paid holidays

Uniforms provided when required

Direct deposit of paycheck

Credit union access

Pre-service and in-service training

Job summary

The State of Missouri Department of Corrections is seeking an Administrative Support Clerk with strong clerical skills to independently manage office activities, calendars, and travel arrangements. You will type/edit material, prepare correspondence, and support payroll and reporting tasks in a government setting.

Qualifications include 2+ years in a related role or 3+ years in office support plus a high school diploma or equivalent; experience with spreadsheets and databases is valued.

Qualifications

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency
• Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year)

Responsibilities

• Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations
• Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication
• Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
• Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned

Skills

Administrative support experience

Office software proficiency

Education

High school diploma or GED

Tools

Spreadsheets

Databases

Job description

The State of Missouri Department of Corrections is seeking an Administrative Support Clerk with strong clerical skills to independently manage office activities, calendars, and travel arrangements. You will type/edit material, prepare correspondence, and support payroll and reporting tasks in a government setting.

Qualifications include 2+ years in a related role or 3+ years in office support plus a high school diploma or equivalent; experience with spreadsheets and databases is valued.