Office Manager & Administrative Lead (Corrections)

State-of-Missour; Kansas City (MO); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Missouri State Employee Retirement Sys

Deferred compensation plan

Health insurance

Paid life insurance

Long-term disability insurance

Cafeteria plan

Paid holidays

10 hours annual leave per month

10 hours sick leave per month

Uniforms provided

Pre-service and in-service training

Access to credit union

Direct deposit of paycheck

Employee health, wellness and safety

MOST 529 College Savings Program

Job summary

The Missouri Department of Corrections in Missouri is seeking an experienced Administrative Support Assistant to manage a large office and direct a team of support staff. You will supervise clerical functions, coordinate meetings, and ensure timely processing of payroll, purchasing, and related documents.

Qualified candidates have 1+ years as SOSA or 4+ years clerical experience and a high school diploma or GED; training may substitute for experience. Equal opportunity employer.

Qualifications

• One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
• Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.

Responsibilities

• Serves as office manager directing a variety of support functions; plans/assigns/directs/coordinates the activities of a large office staff directly or through supervisors/exercises delegated authority in the selection/training/assignment/evaluation of employees
• Performs independent functions; application of technical expertise/specialized program knowledge/ organizes/implements program activities/confers with management regarding program status and issues
• Provides complex administrative assistance/represents the supervisor at staff or other meetings/ recognizes manager's and staff priorities/schedules meetings/coordinates logistical arrangements for program, agency, inter-agency efforts
• Oversees/ensures the accurate, timely preparation/review/posting/processing of a variety of fiscal, payroll, personnel, purchasing, and related documents
• Recommends changes in operational policies/procedures for approval by supervisor/prepares and communicates instructions/directives regarding changes and clarification of policy/ensures policies and procedures are properly implemented in the unit/section supervised
• Tracks/monitors assigned operating unit budgets/spending plans; researches and/or collects, assembles, and summarizes financial/statistical information; researches assigned issues/compiles pertinent program or fiscal information/prepares complex ad hoc reports/spreadsheets/databases
• Composes/drafts correspondence involving the interpretation of agency rules/regulations/program responsibility and responds to inquiries from state officials/customers/vendors/the public regarding agency matters; investigates/recommends corrective action to resolve customer complaints
• Exercises independence in decision making based on agency operations/policies/procedures; receives general supervision from an administrative supervisor who makes assignments based on desired objectives and reviews work for achievement of results and performs other related work as assigned

Education

High school diploma or GED

Job description

The Missouri Department of Corrections in Missouri is seeking an experienced Administrative Support Assistant to manage a large office and direct a team of support staff. You will supervise clerical functions, coordinate meetings, and ensure timely processing of payroll, purchasing, and related documents.

Qualified candidates have 1+ years as SOSA or 4+ years clerical experience and a high school diploma or GED; training may substitute for experience. Equal opportunity employer.