Senior Administrative & Operations Coordinator

BMO; Newport Beach (CA); On-site; USD 55,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Financial Group in Newport Beach seeks an experienced executive/administrative professional to support one or more managers and their teams. You will manage calendars, coordinate events, prepare reports, and handle communications with internal and external stakeholders.

The role requires 7+ years of administrative experience, a related degree, and strong verbal and written communication, collaboration, and analytical skills.

Qualifications

• Typically 7+ years of relevant administrative/professional support experience.
• Post-secondary degree in a related field.
• Strong verbal and written communication abilities.
• Proven collaboration and teamwork skills.
• Strong analytical and problem-solving capabilities.
• Good influencing and stakeholder management.

Responsibilities

• Provides senior level administrative support to one or more Managers and their direct reports.
• Manages calendars and upcoming meetings, dispatches invites, books rooms, and coordinates resources.
• Prepares, formats, and distributes reports and ad-hoc analyses for leadership.
• Tracks budgets, processes expenses, and coordinates travel arrangements.
• Coordinates department events and handles internal/external communications.
• Maintains filing systems and supports program implementation and process improvements.

Skills

Verbal communication

Written communication

Collaboration

Analytical skills

Influence skills

Administrative support

Education

Post-secondary degree

Job description

BMO Financial Group in Newport Beach seeks an experienced executive/administrative professional to support one or more managers and their teams. You will manage calendars, coordinate events, prepare reports, and handle communications with internal and external stakeholders.

The role requires 7+ years of administrative experience, a related degree, and strong verbal and written communication, collaboration, and analytical skills.