Executive Administrative & Operations Lead

BMO; Los Angeles (CA); On-site; USD 65,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement plans

Job summary

BMO Financial Group is seeking an experienced Administrative Professional to provide senior-level support to executives at the Los Angeles office. The role emphasizes calendar management, travel arrangements, expense tracking, and confidential communications while driving process improvements.

The candidate should bring substantial experience in managing administrative teams, strong communication skills, and the ability to coordinate across departments, ensuring alignment with BMO values and

Qualifications

• Typically 8+ years of relevant experience with at least 2 years managing administrative staff.
• Post-secondary degree in related field of study.
• Ability to lead a team of Administrative Assistants.
• Proven technical proficiency through education or business experience.
• Strong verbal and written communication skills.
• Excellent collaboration and teamwork abilities.
• Analytical/problem-solving and data-driven decision making.

Responsibilities

• Provide senior-level administrative and operational support to one or more executives.
• Manage day-to-day administrative tasks, calendar, travel, and expense reporting.
• Coordinate department events, reporting, and internal communications.
• Develop and maintain filing systems; ensure documents are accessible and compliant.
• Identify cost-saving opportunities and drive process improvements.
• Liaise with internal and external stakeholders to support business objectives.

Skills

Verbal communication

Written communication

Leadership

Collaboration

Analytical thinking

Data-driven decision making

Education

Post-secondary degree

Job description

BMO Financial Group is seeking an experienced Administrative Professional to provide senior-level support to executives at the Los Angeles office. The role emphasizes calendar management, travel arrangements, expense tracking, and confidential communications while driving process improvements.

The candidate should bring substantial experience in managing administrative teams, strong communication skills, and the ability to coordinate across departments, ensuring alignment with BMO values and