Senior Administrative & Office Operations Lead

City of Chicago Department of Law; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

The City of Chicago Department of Law is seeking a Senior Administrative Assistant to provide high-level administrative and office management support for a City manager. The role includes data analysis for reports, scheduling, and coordinating services across the department.

The position is located at 2350 W Ogden, Chicago, operates Monday through Friday, and is open to employees under AFSCME bargaining unit 1, 3, 4 & 5 as per the posting.

Qualifications

• Three years of administrative, office assistant or secretarial experience.
• Diploma or a certificate of completion from a vocational or business education program in Office Administration, plus two years of administrative, office assistant or secretarial experience.
• Graduation from an accredited college with an Associate’s degree, plus one year of administrative, office assistant or secretarial experience.

Responsibilities

• Under general supervision, performs administrative and office management support functions for a City manager, or supervises staff performing clerical and administrative functions.
• Researches, compiles, and analyzes data to prepare programmatic and administrative reports.
• Relays and interprets management directives to staff.
• Creates and maintains databases and spreadsheets using various software packages.
• Schedules events, meetings, and coordinates office support services.
• Explains laws, rules, and procedures for complying with or obtaining departmental programs or services.

Education

Diploma or certificate of completion from a vocational or business education program in Office Administration

Associate’s degree

Job description

The City of Chicago Department of Law is seeking a Senior Administrative Assistant to provide high-level administrative and office management support for a City manager. The role includes data analysis for reports, scheduling, and coordinating services across the department.

The position is located at 2350 W Ogden, Chicago, operates Monday through Friday, and is open to employees under AFSCME bargaining unit 1, 3, 4 & 5 as per the posting.