Administrative & Operations Coordinator

City of Chicago; Chicago (IL); On-site; USD 62,000 - 75,000; Full time

Job summary

City of Chicago is seeking a Staff Assistant for the Chicago Police Department's Office of Equity and Engagement. The role supports executive leadership, manages daily administrative functions, and helps monitor expenditures and invoices in line with City policies.

Qualifications include a bachelor's degree or higher in business/public administration or related field with experience, or an associate's degree with several years of admin work.

Qualifications

• Bachelor's degree or higher in Business Administration, Public Administration or related field, plus one year administrative experience.
• Five years of administrative work experience; OR
• Associate's degree plus three years of administrative work experience.

Responsibilities

• Manages the daily administrative and operational functions of the office, ensuring efficient workflow and support for executive leadership
• Assists with budget and financial management by monitoring expenditures, submitting and processing invoices, maintaining financial records, and ensuring compliance with City of Chicago policies
• Coordinates office operations, prepares reports, and supports departmental initiatives through effective organization and communication
• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, to increase operating efficiency
• Develops, implements and monitors departmental policies and procedures
• Coordinates and provides administrative support in departmental operations
• Develops plans for long-term organizational goals
• Plans and coordinates management activities to ensure the efficient operation of the executive office
• Communicates critical matters to appropriate departmental staff
• Acts a liaison for management at meetings, committees and field assignments as needed
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations

Skills

Administrative experience

Budget and financial management

Report preparation

Education

Bachelor's degree or higher in Business Administration or Public Administration or related field

Associate's degree in business administration or related field

Job description

City of Chicago is seeking a Staff Assistant for the Chicago Police Department's Office of Equity and Engagement. The role supports executive leadership, manages daily administrative functions, and helps monitor expenditures and invoices in line with City policies.

Qualifications include a bachelor's degree or higher in business/public administration or related field with experience, or an associate's degree with several years of admin work.