STAFF ASSISTANT

City of Chicago; Chicago (IL); Presencial; USD 62 000 - 75 000; Tempo integral

Resumo da oferta

City of Chicago is seeking a Staff Assistant for the Chicago Police Department's Office of Equity and Engagement. The role supports executive leadership, manages daily administrative functions, and helps monitor expenditures and invoices in line with City policies.

Qualifications include a bachelor's degree or higher in business/public administration or related field with experience, or an associate's degree with several years of admin work.

Qualificações

• Bachelor's degree or higher in Business Administration, Public Administration or related field, plus one year administrative experience.
• Five years of administrative work experience; OR
• Associate's degree plus three years of administrative work experience.

Responsabilidades

• Manages the daily administrative and operational functions of the office, ensuring efficient workflow and support for executive leadership
• Assists with budget and financial management by monitoring expenditures, submitting and processing invoices, maintaining financial records, and ensuring compliance with City of Chicago policies
• Coordinates office operations, prepares reports, and supports departmental initiatives through effective organization and communication
• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, to increase operating efficiency
• Develops, implements and monitors departmental policies and procedures
• Coordinates and provides administrative support in departmental operations
• Develops plans for long-term organizational goals
• Plans and coordinates management activities to ensure the efficient operation of the executive office
• Communicates critical matters to appropriate departmental staff
• Acts a liaison for management at meetings, committees and field assignments as needed
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations

Conhecimentos

Administrative experience

Budget and financial management

Report preparation

Formação académica

Bachelor's degree or higher in Business Administration or Public Administration or related field

Associate's degree in business administration or related field

Descrição da oferta de emprego

STAFF ASSISTANT

CHICAGO POLICE DEPARTMENT

Office of Equity and Engagement

Number of Positions: 1

Starting Salary: $68,616.00

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

• Manages the daily administrative and operational functions of the office, ensuring efficient workflow and support for executive leadership;
• Assists with budget and financial management by monitoring expenditures, submitting and processing invoices, maintaining financial records, and ensuring compliance with City of Chicago policies;
• Coordinates office operations, prepares reports, and supports departmental initiatives through effective organization and communication;
• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, to increase operating efficiency;
• Develops, implements and monitors departmental policies and procedures;
• Coordinates and provides administrative support in departmental operations;
• Develops plans for long-term organizational goals;
• Plans and coordinates management activities to ensure the efficient operation of the executive office;
• Communicates critical matters to appropriate departmental staff;
• Acts a liaison for management at meetings, committees and field assignments as needed;
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.

RELATED DUTIES

• Develops standards and necessary controls to ensure that major departmental plans, policies and procedures are executed.

Additional duties may be required for this position.

DEPARTMENT: Chicago Police - Office of Equity and Engagement

LOCATION: Public Safety Headquarters - 3510 S Michigan Ave

SHIFT: Monday through Friday - 9:00 am to 5:00 pm

DAYS OFF: Saturday and Sunday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

• Graduation from an accredited college or university with a bachelor's degree or higher in Business Administration, Public Administration or a related field, plus one (1) year of administrative experience.
• Five (5) years of administrative work experience; OR
• Graduation from an accredited college with an associate's degree in business administration, Public Administration or a directly related field, plus three (3) years of administrative work experience

NOTE: You must provide your transcripts or diploma at the time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at: https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at: https://www.chicago.gov/city/en/depts/dhr/provdrs/Job_Classification_Compensation/svcs/classification-and-pay-plan.html#docaccess-ba6c316e7a6d538348ff53b1eeebb6ab

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago Brandon Johnson, Mayor