STAFF ASSISTANT

City of Chicago, IL; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Chicago Police Department, Office of Equity and Engagement, seeks a Staff Assistant to manage daily administrative duties and support executive leadership. The role emphasizes budget monitoring, reporting, and efficient office operations.

The position is in the Career Service and requires a bachelor's or associate degree with related experience, plus a pass of pre-employment exams. Location is Public Safety Headquarters in Chicago.

Qualifications

• Bachelor's degree in Business Administration or Public Administration plus one year of administrative experience.
• Five years of administrative work experience.
• Associate's degree plus three years of administrative work experience.

Responsibilities

• Manages daily administrative and operational functions for the office.
• Assists with budget and financial management; processes invoices and maintains records.
• Coordinates office operations and prepares reports for departmental initiatives.
• Reviews departmental policies to increase operating efficiency.
• Develops and monitors departmental policies and procedures.
• Provides administrative support in departmental operations.

Skills

Administrative support

Communication

Record keeping

Education

Bachelor's degree in Business Administration or Public Administration

Associate’s degree in Business Administration or related field

Job description

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Job Description - STAFF ASSISTANT (417056)

Job Description

STAFF ASSISTANT

Job Number: 417056

Description

BID/JOB ANNOUNCEMENT

STAFF ASSISTANT

CHICAGO POLICE DEPARTMENT

Office of Equity and Engagement

Number of Positions: 1

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

*Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.

Applications for this position will be accepted until 11:59 pm Central time on 11/09/2026.

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

• Manages the daily administrative and operational functions of the office, ensuring efficient workflow and support for executive leadership;
• Assists with budget and financial management by monitoring expenditures, submitting and processing invoices, maintaining financial records, and ensuring compliance with City of Chicago policies;
• Coordinates office operations, prepares reports, and supports departmental initiatives through effective organization and communication ;
• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, to increase operating efficiency;
• Develops, implements and monitors departmental policies and procedures;
• Coordinates and provides administrative support in departmental operations;
• Develops plans for long-term organizational goals;
• Plans and coordinates management activities to ensure the efficient operation of the executive office;
• Communicates critical matters to appropriate departmental staff;
• Acts a liaison for management at meetings, committees and field assignments as needed;
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.

RELATED DUTIES

Develops standards and necessary controls to ensure that major departmental plans, policies and procedures are executed.

Additional duties may be required for this position.

DEPARTMENT: Chicago Police – Office of Equity and Engagement

LOCATION: Public Safety Headquarters – 3510 S Michigan Ave

SHIFT: Monday through Friday – 9: 00 am to 5:00 pm

DAYS OFF: Saturday and Sunday

THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS

• Graduation from an accredited college or university with a bachelor’s degree or higher in Business Administration, Public Administration or a related field, plus one (1) year of administrative experience.
• Five (5) years of administrative work experience; OR
• Graduation from an accredited college with an associate’s degree in business administration, Public Administration or a directly related field, plus three (3) years of administrative work experience

NOTE: You must provide your transcripts or diploma at the time of processing, if applicable.

For Information on our employees benefits please visit our benefits website at:

For Information on our salary and title structure visit our classifications website at:

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted.Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of ChicagoBrandon Johnson, Mayor

Job Posting

Oct 26, 2026, 5:00:00 AM | Closing Date (Period for Applying) - External : Nov 10, 2026, 5:59:00 AM