Senior Administrative Coordinator - Events & Operations

Loyola Marymount University; Los Angeles, Northern (CA, KY); Hybrid; USD 54,000 - 67,000; Full time

Job summary

Loyola Marymount University in Los Angeles seeks a Senior Administrative Coordinator to provide comprehensive admin support for the Office of the Dean, focusing on events, on-site operations, and communications. The role interfaces with LMU stakeholders and external partners, ensuring discretion and a welcoming office environment.

Responsibilities include calendar management, meeting support, document preparation, and collaboration with Facilities and ITS.

Qualifications

• High school diploma or equivalent; bachelor’s degree desirable.
• Minimum of 4 years of administrative experience; higher education experience preferred.
• Experience supporting events and/or communications is preferred.
• Proficiency with Microsoft Office Suite and general computer competency.
• Working knowledge of social media platforms including Instagram, X and Facebook.
• Strong editing and proofreading skills with emphasis on accuracy.

Responsibilities

• Provide comprehensive administrative support for the Dean’s Office, including event coordination and on-site support.
• Draft communications, invitations, and newsletters; manage content calendars.
• Prepare agendas and minutes for select committees or meetings as designated.
• Coordinate with Facilities Management and ITS for maintenance, repairs, and technical support.
• Oversee student workers, scheduling, onboarding, and related process improvements.

Skills

Communication skills

Editing & proofreading

Discretion & confidentiality

Time management

Organization

Interpersonal skills

Customer service

Education

High school diploma or equivalent

Bachelor’s degree desirable

Tools

Microsoft Office Suite

Canva

Adobe Creative Cloud

Job description

Loyola Marymount University in Los Angeles seeks a Senior Administrative Coordinator to provide comprehensive admin support for the Office of the Dean, focusing on events, on-site operations, and communications. The role interfaces with LMU stakeholders and external partners, ensuring discretion and a welcoming office environment.

Responsibilities include calendar management, meeting support, document preparation, and collaboration with Facilities and ITS.